COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6092463)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
This tender, identified by reference number GEM/2025/B/6092463, has been issued by the Ministry of Coal, specifically through Coal India Limited. The objective of this tender is to procure Toner Cartridges, Ink Cartridges, and Consumables for Printers. This procurement is crucial for maintaining operational efficiency across various offices under the Ministry.
Scope of Work and Objectives
The primary goal of this tender is to supply a total quantity of 1500 toner and ink cartridges necessary for various printing tasks. Successful bidders will be required to ensure that the products meet specified quality standards and compatibility with existing printing devices utilized by the Ministry of Coal. Bidders are expected to provide solutions that are both efficient and cost-effective, promoting sustainability while meeting operational demands.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Bidders must be registered entities.
- They must provide relevant certifications and documentation that prove their ability to supply the required consumables.
- Compliance with governmental procurement policies and standards is mandatory.
Technical Requirements
Bidders must adhere to precise technical specifications regarding the toner and ink cartridges offered. This includes providing cartridges compatible with specified printer models used by the Ministry of Coal. Products must meet accepted quality standards and be free from defects, ensuring high performance and reliability.
Financial Requirements
A financial assessment of bids will be undertaken. Bidders must present a competitive pricing proposal that reflects the value and quality of the consumables. Financial stability may be assessed during the evaluation process, including review of previous procurement contracts and payment histories.
Document Submission Details
Bidders are required to submit all documents relevant to their proposal electronically via the designated online platform. It is critical to ensure that all documentation is complete, including:
- Company registration proofs
- Financial statements
- Product specifications and compliance certifications.
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing benefits aimed at encouraging their participation in government procurement processes.
Evaluation Process
The evaluation process will focus on both the technical and financial merits of each proposal. Proposals that meet the technical requirements will be considered for financial evaluation. The selection criteria will focus on quality, cost-effectiveness, and compliance with submission guidelines.
Delivery Locations
Bidders must indicate the viable delivery locations as required by the Ministry of Coal. It is essential to ensure that deliveries can be made in a timely and efficient manner to meet operational needs.
Contact Information
For any queries related to this tender, bidders are encouraged to contact the designated procurement office in the Ministry of Coal. This will ensure that all questions are addressed promptly and accurately as bidders prepare their submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities, possess relevant certifications, and demonstrate compliance with governmental procurement policies. Bidders should also have a prior track record of supplying consumables and meeting quality expectations.
Bidders must provide certificates that validate their business registration, compliance with quality standards, and any other relevant documentation indicating their capability to deliver the required products. Proof of previous successful supply contracts may also be requested to evaluate past performance.
The registration process involves submitting necessary documentation through the designated online portal. This includes scanning and uploading relevant certifications, financial documentation, and product specifications. Bidders must ensure all information is accurate to avoid disqualification.
Payment terms will be defined in the tender documentation, outlining how payments will be processed upon delivery confirmation and acceptance of the goods. Bidders should prepare to discuss their preferred payment methods and conditions during the proposal phase.
Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxed eligibility criteria and enhanced evaluation points in the tender process. The government encourages their participation by providing special provisions that facilitate entry into government procurement opportunities.
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