Tender Timeline
Tender Title: Custom Bid for Services - Transportation of timber from Depots of WBFDCL to Mugma Area Store
Reference Number: GEM/2025/B/6120425
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal
The purpose of this tender is to invite bids for the transportation of timber from the depots of West Bengal Forest Development Corporation Limited (WBFDCL) to the Mugma Area Store. This project aims to facilitate the effective and timely delivery of timber, ensuring that it meets the operational needs of COAL INDIA LIMITED.
Scope of Work and Objectives
The scope of work involves the logistics and transportation of timber, requiring bidders to provide detailed plans for safe, efficient, and low-impact transportation. The objectives include:
- Ensuring timely delivery of timber to the Mugma Area Store.
- Adhering to environmental regulations and best practices in timber transportation.
- Delivering high-quality service that meets the specifications set forth by COAL INDIA LIMITED.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Registration with relevant authorities and compliance with all legal and regulatory requirements.
- Demonstrated experience in transportation services, particularly with timber or similar materials.
- Capability to provide necessary resources including transport vehicles and equipment.
Technical Requirements
Bidders need to comply with specific technical requirements, including:
- Vehicles used must meet safety standards and be equipped for safe transport.
- Provisions for load security and adherence to regulatory requirements during transport.
- Must provide a logistics plan detailing the route, timing, and methods of transportation.
Financial Requirements
Bidders are required to submit the following financial information:
- Proof of financial stability and capability to manage large transportation contracts.
- Pricing structure that includes all associated costs such as service fees and delivery charges.
- Submission of a valid Earnest Money Deposit (EMD) as specified.
Document Submission Details
All required documents must be submitted through the designated platform. Essential documents include:
- Business registration certificates.
- Financial statements.
- Copies of relevant transportation licenses and certifications.
Special Provisions
There are special considerations for Micro, Small, and Medium Enterprises (MSEs), aimed at promoting local businesses and startups. Bidders who qualify as MSEs may be entitled to various benefits where applicable.
Evaluation Process
The evaluation process will focus on the following criteria:
- Compliance with the technical and financial requirements.
- Cost competitiveness of the bid.
- Quality of the service proposal, including transport logistics plan.
Delivery Locations
The primary delivery location for this tender is the Mugma Area Store. Bidders should ensure that all logistical plans accommodate delivery to this site effectively.
Contact Information
For further inquiries regarding this tender, questions can be directed to the contact details provided within the official documentation. Please ensure no additional or misleading information is inferred from these details.
Engagement in this procurement is subject to compliance with COAL INDIA LIMITED’s standards and regulations, aiming to enhance operational efficiency through effective transportation services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, ensuring compliance with legal standards, and showcasing experience in transportation services, especially for timber or similar products. Bidders must also demonstrate their capability to deliver high-quality logistics services and meet financial stability criteria to sustainably manage the contract.
Participants must provide various required certificates, including but not limited to:
- Business registration certificates.
- Transportation licenses and permits.
- Financial statements that reflect the bidder’s stability and capability in handling projects of this nature.
The technical specifications require that all transport vehicles comply with safety standards and be adequately equipped for timber transportation. Bidders must also supply a logistics plan detailing transport routes, loading security measures, and compliance with environmental regulations throughout the transportation process.
Bidders must submit an Earnest Money Deposit (EMD) alongside their proposal as a guarantee for their bid. Payment terms will be detailed upon contract award but typically include milestone payments contingent upon delivery completion and adherence to service quality standards.
Yes, there are specific provisions aimed to support Micro, Small, and Medium Enterprises (MSEs), which may include eligibility for preferential treatment in the evaluation process, reduced fees, and assistance in navigating the procurement stages to encourage local businesses’ participation in government contracts.
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