COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6148133)
Operation And Maintenance Of Water Supply Systems - Annual Operation and Maintenance of Sprinklers
Tender Timeline
Tender Title: Operation and Maintenance of Water Supply Systems
Reference Number: GEM/2025/B/6148133
Issuing Authority/Department
The tender is issued by Coal India Limited, under the Ministry of Coal. This authority is well-established and recognized for its contributions to coal mining and management in India.
Scope of Work and Objectives
The primary objective of this tender is the annual operation and maintenance of sprinklers along the coal transportation road from RUB to MKDI Coal Stock at the MKD III OC Mine of the Makardhokda Sub Area. The scope includes the upkeep and functionality of the water supply systems, ensuring efficient operation throughout the contract period. The successful bidder will be responsible for maintaining the sprinklers and ensuring they meet the operational requirements.
Eligibility Criteria
To qualify for this tender, bidders must fulfill certain eligibility requirements encompassing both technical and financial capabilities. Key qualifications include:
- Registered under relevant laws in India.
- Experience in managing operation and maintenance contracts pertaining to water supply systems or equivalent.
- Compliance with all statutory requirements applicable to the services provided.
Technical Requirements
Bidders are expected to demonstrate proficiency in the following technical specifications:
- Proven experience in operation and maintenance of similar systems.
- Ability to provide all necessary equipment and personnel for fulfilling the terms of the contract.
- Compliance with prescribed quality standards and safety regulations.
Financial Requirements
Prospective vendors must also meet specific financial obligations:
- Submission of Earnest Money Deposit (EMD) as specified.
- Financial stability and proven track record in similar projects to ensure timely delivery and maintenance of services.
- Submission of previous financial records and bank statements might be required.
Document Submission Details
Bidders must submit their proposals, along with all required documents, as per the guidelines stipulated in the tender announcement. Documents may include:
- Technical proposal detailing capability and methodology.
- Financial proposal.
- Supporting certificates and proof of compliance with eligibility criteria. The detailed submission process will be provided in the official tender documentation.
Special Provisions
The tender may include provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring that these entities are encouraged and supported in the bidding process. This is in line with government policies to uplift these sectors.
Evaluation Process
The evaluation of submissions is designed to assess both technical and financial proposals comprehensively. Key aspects include:
- Compliance with technical specifications.
- Financial viability of the proposals.
- Timeline for project execution and delivery.
Delivery Locations
Services will be required to be performed at the MKD III OC Mine and surrounding areas associated with the coal transportation road. Bidders must consider logistical arrangements during their proposal preparation.
Contact Information
Bidders can reach out for clarifications at the following email: mn.rajurkar@coalindia.in. It is advisable to direct all inquiries related to the tender through the official communication channels provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements primarily involve being a registered entity under relevant Indian laws and having prior experience in similar operation and maintenance contracts related to water supply systems. Furthermore, bidders should have the capability to comply with statutory demands, including quality and safety standards.
For participation in the tender, bidders must submit several required certificates, such as valid registration certificates, compliance with statutory regulations, and any relevant quality assurance documentation. Additionally, prior experience evidence showcasing their capability in maintaining water supply systems would bolster their proposal.
The registration process involves submitting a complete tender application, including all necessary documentation, and proof of eligibility. Bidders should ensure that they adhere to submission guidelines specified in the tender document to avoid disqualification.
The performance security requirements necessitate that successful bidders submit a security deposit, often calculated as a percentage of the contracted amount. This deposit acts as a guarantee against the contractor’s default in service delivery or non-compliance with the contract’s terms.
MSEs can avail themselves of various benefits such as relaxed eligibility criteria, possible financial assistance, and tailored provisions within the tender guidelines. Additionally, support from government initiatives aims to bolster participation from smaller businesses in competitive bids.
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