COAL INDIA LIMITED Tender by Mahanadi Coalfields Limited (GEM/2025/B/6048851)

Tender Title: Supply of Air Conditioner Assembly
Reference Number: GEM/2025/B/6048851
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to invite bids for the supply of Air Conditioner Assembly, specifically part number G6017. The aim is to procure high-quality air conditioning units that can efficiently serve the cooling requirements of various facilities managed by the Ministry of Coal.

The successful bidder will be responsible for the provision, assembly, and delivery of three units of the specified Air Conditioner Assembly, ensuring compliance with technical and quality standards outlined in the tender documentation. Timely delivery and adherence to required specifications are essential criteria for fulfilling the contract requirements.

Eligibility Criteria

Bidders must meet the following eligibility requirements to qualify for submission:

• Registration as a legal entity with relevant statutory authorities.
• Demonstrable experience in supplying air conditioning systems or similar equipment.
• Possession of necessary certifications from recognized bodies ensuring compliance with safety and performance standards.

Technical Requirements

Bidders must provide Air Conditioner Assemblies conforming to the required technical specifications, including:

• Energy efficiency ratings meeting or exceeding industry standards.
• Compliance with environmental and safety regulations.
• Availability of technical support and spare parts for maintenance.

Financial Requirements

Bidders must display financial stability, which can be verified through the submission of:

• Recent financial statements.
• Certificates of incorporation and GST registration.
• An Earnest Money Deposit (EMD) in the specified format.

Document Submission Details

All documentation must be submitted electronically through the designated online platform before the specified deadline. Ensure all required documents are in PDF format to avoid processing issues.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders will receive preference during the evaluation process provided they meet stipulated criteria and demonstrate compliance with the "Make in India" policy.

Evaluation Process

The evaluation of bids will follow a structured process that will assess:

• Compliance with technical specifications.
• Financial offers based on price evaluation criteria.
• Experience and track record of the bidding entity.

All submitted bids will be reviewed, and bidders will be notified of the results through the designated communication channels.

Delivery Locations

Successful bidders will be required to deliver the Air Conditioner Assemblies to the specified locations identified by COAL INDIA LIMITED, ensuring adherence to delivery schedules.

Contact Information

For inquiries or further clarification regarding this tender, potential bidders may contact the issuing authority via the official communication channels.