COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/5959500)
Surveillance Hard disk,Surveillance Hard disk
Tender Timeline
Tender Title: Supply of Surveillance Hard Disks
Reference Number: GEM/2025/B/5959500
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The objective of this tender is to procure Surveillance Hard Disks for enhancing security and surveillance infrastructure within the operations managed by COAL INDIA LIMITED. The project aims to ensure seamless storage solutions for surveillance video feeds. It is crucial that the hard disks meet the necessary standards of reliability and performance to support extensive surveillance operations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity with the appropriate licensing.
- Have at least two years of experience in supplying hard disk storage solutions for surveillance systems.
- Provide evidence of previous contracts with respected organizations in the same or related field.
Technical Requirements
Bidders are expected to adhere to the following technical requirements for the Surveillance Hard Disks:
- Capacity: Each hard disk must have a minimum capacity of 4TB, ensuring sufficient storage for extensive video data.
- Speed: Minimum read and write speed must meet the specifications stipulated in the tender documents.
- Durability: Hard disks should be designed for 24/7 operation in surveillance environments.
Financial Requirements
All bids must comply with the financial requirements outlined in the tender documentation:
- Bidders must submit a detailed quotation including itemized pricing.
- An Earnest Money Deposit (EMD) must be included as part of the bid.
- Payment terms will be detailed in the contract to be awarded.
Document Submission Details
Interested bidders are required to submit their proposals by following the specified submission methods and formats outlined in the tender documents. Digital submissions should be completed through the e-procurement platform associated with this tender.
Special Provisions
This tender provides benefits for Micro, Small, and Medium Enterprises (MSEs). Eligible MSE bidders may avail themselves of exemptions and concessions as per the prevailing government policies promoting growth in this sector.
Evaluation Process
The evaluation of bids will follow a structured process that includes:
- Verification of eligibility.
- Technical compliance assessment.
- Financial bid comparison based on price and overall value offered.
Bids will be evaluated on both technical merit and cost-effectiveness, ensuring that all awarded contracts adhere to the highest standards.
Delivery Locations
The successful bidder will be required to deliver the Surveillance Hard Disks to designated locations specified by COAL INDIA LIMITED upon contract commencement. Details of delivery timelines and criteria will be communicated post-award.
Contact Information
For further clarifications regarding the tender, potential bidders may reach out to COAL INDIA LIMITED through the official channels outlined on their procurement page. It is advisable to check the site for additional resources, updates, and contact specifications.
This tender presents an opportunity for qualified suppliers to contribute to the enhancement of surveillance capabilities in the coal industry, paving the way towards improved safety and security.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having at least two years of experience in supplying surveillance equipment, and demonstrating past contract records with reputable organizations. Bidders must provide relevant documentation to support their eligibility.
Bidders need to present various certificates such as GST registration, company registration, and quality assurance certifications relevant to the supply of surveillance hard disks. Compliance with technical specifications is also mandatory.
To register for this tender, interested vendors must complete the registration via the e-procurement portal established by COAL INDIA LIMITED. All registration steps and prerequisites are detailed on the portal for seamless processing.
The payment terms are typically stipulated within the contract awarded post-evaluation. Bidders are required to ensure that their proposals include clear and transparent pricing to facilitate evaluation.
Yes, there are significant benefits for MSEs including potential concessions, exemptions from certain criteria, and preferential treatment within the bidding process. Such provisions are intended to promote the involvement of MSEs in government tenders.
This structure is designed to ensure that all potential vendors have clear guidance and can successfully participate in the tender process while reinforcing compliance with relevant national policies.
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