Tender Title: VC System with UPS, Display, Switch & CAT 6 for WCL HQ

Tender Reference Number: GEM/2025/B/6136682

Issuing Authority: COAL INDIA LIMITED, Ministry of Coal

The VC System with UPS, Display, Switch & CAT 6 tender aims to procure state-of-the-art video conferencing systems equipped with Uninterruptible Power Supply (UPS), display units, switches, and CAT 6 cabling for the WCL Headquarters and associated areas, enhancing communication and collaboration within the organization. This procurement is crucial for ensuring seamless remote conferencing capabilities across multiple operational areas including Ballarpur, Chandrapur, Wani, Majri, Nagpur, and Umrer, among others.

Scope of Work and Objectives

The scope of work encompasses the supply, installation, and commissioning of a comprehensive VC system along with UPS systems to ensure uninterrupted power supply and high-definition display capabilities. The objective is to facilitate efficient communication channels that cater to the operational needs of Coal India Limited and its various divisions. This includes the requirement of a total of 15 units of the VC systems.

Eligibility Criteria

Bidders must meet the stipulated eligibility criteria, which tracks back to their registration as a legitimate entity. Specifically, bidders should be registered with the relevant authorities, possess experience in providing similar installations, and hold necessary compliance certificates. Furthermore, adherence to quality standards and technical specifications outlined in the tender documentation is crucial.

Technical Requirements

The technical requirements for the VC system include:

• Integration of UPS for consistent power supply,
• High-definition displays compatible with various formats,
• Switches capable of handling high data throughput, and
• CAT 6 cabling adhering to current standards to ensure optimal connectivity.

Bidders must demonstrate prior experience in implementing similar projects and provide technical specifications along with documentation that validates their compliance with these requirements.

Financial Requirements

Bidders should provide detailed financial proposals which include pricing for all components of the VC system, installation charges, and potential maintenance costs. The bids will be evaluated not only on unit prices but also on overall financial viability to ensure long-term partnership sustainability.

Document Submission Details

All necessary documentation must be submitted electronically as per the specified guidelines in the tender documents. This includes technical specifications, financial bids, and eligibility certificates. Late submissions or incomplete documentation will lead to disqualification from the tender process.

Special Provisions

This tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government's initiative to bolster local industries. Bidders falling under these categories may enjoy certain benefits during the evaluation process.

Evaluation Process

The bidding evaluation will follow a structured approach where bids will be assessed based on the technical merits and financial proposals. A committee will review all submissions to ensure compliance with the required criteria before selecting the most suitable vendor for contract award.

Delivery Locations

The VC systems will be deployed in various locations including:

• WCL Headquarters
• Ballarpur
• Chandrapur
• Wani
• Majri
• Nagpur
• Umrer

Contact Information

For clarifications regarding this tender, interested parties should reach out to the official contact points provided in the tender documentation.

In conclusion, the successful delivery and installation of the VC systems will significantly enhance the operational infrastructure of the Ministry of Coal, providing improved communication frameworks within the Coal India Limited organization.