Department of Military Affairs Tender by Indian Army (GEM/2025/B/6137860)
10 KVA UPS with two hrs backup,5 KVA UPS with two hrs backup,Cmptr 13 Gen i7 Processor with 32 GB R
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Tender Title:
ENHANCEMENT OF VC INFRASTRUCTURE
Reference Number:
GEM/2025/B/6137860
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The primary objective of this tender is to facilitate the enhancement of video conferencing infrastructure within the Department of Military Affairs. This project involves the procurement and installation of various equipment aimed at ensuring efficient communication capabilities. The tender encompasses a wide array of items which are essential for establishing a state-of-the-art VC infrastructure designed to boost operational effectiveness.
Eligibility Criteria:
To qualify for this tender, bidders must meet specific eligibility requirements. Participants should be recognized entities with relevant experience and a proven track record in delivering similar projects. The firm must be duly registered and have appropriate licenses in compliance with government regulations.
Technical Requirements:
The technical specifications for this tender include a diverse range of electronic items, specifically, but not limited to:
- 10 KVA and 5 KVA UPS systems with two hours of backup
- Laptop computers featuring 13th Generation Intel i7 processors with 32 GB RAM
- Infrastructure accessories including HDMI cables, VGA cables, and network switches among others.
These components must adhere to prevailing industry standards ensuring optimal performance and reliability.
Financial Requirements:
Vendors should provide transparent pricing in their proposals. All financial submissions must reflect a comprehensive understanding of market pricing while ensuring competitive rates. Detailed breakdowns of costs for each item listed in the Bill of Quantities (BoQ) are mandatory.
Document Submission Details:
All necessary documents must be submitted as specified in the tender guidelines. These typically include:
- Company registration and compliance certificates
- Financial proposals in the prescribed format
- Technical bids detailing adherence to specifications
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with an opportunity to showcase their capabilities and contribute to government projects.
Evaluation Process:
The evaluation of bids will be based on the technical compliance of the offerings as well as pricing competitiveness. Bids will be assessed methodically to ensure selection aligns with the best value proposition while meeting the project’s objectives.
Delivery Locations:
Successful bidders will be required to deliver the equipment to designated locations as outlined in the tender documentation. Timely delivery and setup are expected to ensure seamless project implementation.
Contact Information:
For further inquiries regarding this tender, bidders may contact the relevant officials at the Department of Military Affairs. Specific contact details will be provided during the bidding process for effective communication.
This tender represents a significant opportunity to participate in enhancing governmental infrastructure, providing bidders with the potential for ongoing collaboration with the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The qualification requirements for this tender stipulate that participants must be registered entities with the necessary licenses and prior experience in handling similar projects. Bidders are required to demonstrate that they meet the specified criteria for eligibility, showcasing technical capability and compliance with relevant standards.
Bidders must submit various required certificates including company registration documents, tax compliance certificates, and any industry-standard certifications relevant to the technological equipment being procured. Providing verifiable documentation establishes a firm’s credibility and capacity to execute the project.
To register for participation, entities should follow the registration process set out in the tender guidelines. This involves completing the necessary registration forms and providing all relevant documentation as specified in the submission instructions. A clear understanding of the process ensures compliance and enhances the chances of a successful bid.
The accepted document formats typically include PDF and Word formats for text documents, along with any specific file formats required for technical specifications. Bidders must ensure that their submissions adhere strictly to these requirements to avoid disqualification.
The evaluation and selection process will involve a detailed assessment of both technical and financial proposals submitted by bidders. Each bid will be reviewed for adherence to the outlined specifications and compliance with eligibility requirements, followed by comparative price evaluation to determine the best value offer.
These FAQs serve to clarify critical aspects of the tender, ensuring prospective bidders understand the requirements and procedures involved in successfully submitting bids for the Enhancement of VC Infrastructure tender.
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