Tender Timeline
Tender Title: FLOWMORE PUMP SPARES
Tender Reference Number: GEM/2025/B/6133035
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal
Scope of Work and Objectives
The purpose of this tender is to procure essential spare parts for Flowmore pumps utilized in various operational capacities within COAL INDIA LIMITED. The requirement includes a variety of components critical to the maintenance and functionality of these systems. By securing reliable suppliers, the organization aims to ensure uninterrupted operations and enhance overall efficiency in coal production processes.
The specific items requested in this tender include but are not limited to:
- IMPPELLER (Part No FM590BD 17042951 20 23)
- COMBINED DIFFUSER (Part No FM590BD 17042951 20 17)
- OIL RING (Part No FM590BD 17042951 20 03)
- OIL CAP (Part No FM590BD 17042951 20 04)
- SPLIT GLAND (Part No FM590BD 17042951 20 07)
- ADDITIONAL COMPONENTS as listed in the detailed requirements.
Eligible suppliers are encouraged to submit their bids emphasizing adherence to technical specifications and quality standards.
Eligibility Criteria
Interested bidders must fulfill eligibility criteria which typically include:
- Being a registered entity in line with government regulations.
- Demonstrating experience in supply of similar or related products.
- Possessing necessary certifications that validate product reliability and manufacturing process compliance.
Technical Requirements
The technical specifications for components must meet industry standards. Bidders are required to submit evidence of compliance along with quality assurance certifications. Specific requirements for materials, dimensions, and performance testing should be carefully adhered to in bids.
Financial Requirements
Bidders must provide complete financial data including information on pricing, terms of payment, and warranties. A detailed breakdown of costs related to each component should be included in the proposal.
Document Submission Details
All submissions must be made electronically via the designated tender submission platform in formats as specified in the tender documentation. Each component submission is crucial for comprehensive evaluation.
Special Provisions
Special considerations, including benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, may apply. This is designed to foster inclusivity and stimulate the growth of smaller businesses in the tendering process.
Evaluation Process
Submissions will undergo a rigorous evaluation process based on technical compliance, financial proposals, and delivery timelines. Each submitted bid will be assessed for its alignment with the project's goals and the proposal's overall quality.
Delivery Locations
Delivery of the components will be expected at specified locations within the operational facilities of COAL INDIA LIMITED. Exact locations shall be provided post-award of the tender.
Contact Information
For any inquiries related to this tender, bidders may refer to the contact details available on the official tender notice. Ensure all communication remains professional and relevant to tender-related questions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant government regulations. Suppliers must demonstrate previous experience in providing similar products, possess necessary licenses, and comply with specific quality standards. Additionally, potential bidders might need to provide certifications that verify compliance with industry practices, ensuring their ability to deliver reliable goods.
All potential bidders must adhere to the defined technical specifications listed in the tender documentation. This includes compliance with proven industry standards for manufacturing materials and performance metrics. Providing details about quality assurance measures, testing protocols, and adherence to regulatory compliance is crucial for successful bids.
The Earnest Money Deposit (EMD) serves as a financial guarantee to demonstrate a bidder’s commitment to the tender process. Bidders are typically required to submit an EMD amount as specified in the tender documents, which is refundable except in instances of non-compliance to the submission terms or withdrawal from bidding after proposals are submitted.
Submissions must be made electronically via the specified tender submission platform. All bids need to be in the designated document formats as stated in the tender guidelines. Timely submission is critical as late entries will not be considered during the evaluation process.
MSEs are eligible for certain benefits under governmental policies aimed at improving participation rates. These may include simplified procedures, reduced financial barriers, or special considerations during evaluation processes. Bidders should refer to the tender document for detailed information on support mechanisms available to foster fair competition and increased visibility for smaller businesses.
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