Tender Title: SPARES FOR CIRCULATION OF WATER PUMP

Reference Number: GEM/2025/B/6155945

Issuing Authority

Issuing Authority: Ministry of Coal
Department: Materials Management

Scope of Work and Objectives

The tender for spares for circulation of water pump aims to procure essential spare parts for optimal maintenance and operation of the specified water pump systems. These spare parts are crucial for ensuring the reliable and efficient functioning of 3 point 3KV 700KW Hayward Tyler make BCP systems. The total quantity required is 261 units, and the successful bidder will be responsible for providing high-quality spare parts that meet the defined specifications.

Eligibility Criteria

Bidders must meet the following eligibility criteria to qualify for participation in this tender:

• Be a registered entity with a valid GST and PAN.
• Provide relevant experience in supplying similar spare parts to government departments or organizations.
• Submit supporting documents verifying eligibility and compliance with technical requirements.

Technical Requirements

The technical requirements for the spare parts include but are not limited to:

• Compliance with the specifications laid out in the tender document.
• Each item must match the part numbers provided, ensuring compatibility with Hayward Tyler systems.
• Quality certifications meeting industry standards must be submitted as part of the documentation.

Financial Requirements

Bidders are required to ensure compliance with the financial terms, which include:

• Submission of detailed pricing for each item listed in the Bill of Quantities (BOQ).
• An outline of payment terms and acceptance of any Earnest Money Deposit (EMD) which may be outlined in the tender documentation.

Document Submission Details

Interested bidders must submit the following documents:

• A completed bid form as per the format provided.
• Copies of eligibility documents, including certificates, registrations, and compliance submissions.
• Pricing bid sheet in the required format.

Special Provisions

The tender supports Micro, Small, and Medium Enterprises (MSEs) and startups, providing preferential treatment in terms of evaluation. Participants from these categories are encouraged to apply, contributing to the broader goal of supporting local businesses and fostering competitiveness.

Evaluation Process

Bids will undergo a thorough evaluation based on:

• Compliance with technical specifications and documentation provided.
• Price competitiveness and overall cost-effectiveness.
• Past performance and reliability of the bidding entity.

Delivery Locations

Successful bids will require the delivery of spare parts to designated locations as stipulated in the tender document. The locations will be confirmed post-award.

Contact Information

For further inquiries and clarifications, bidders should consult the tender documentation for contact details of the issuing department. Please reach out to the Ministry of Coal’s Materials Management team for any additional information.

The successful procurement of spare parts through this tender is critical to maintaining operational efficiency within water pump systems. Bidders are encouraged to respond promptly and in full compliance with the tender requirements to ensure an effective submission.