COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6138145)
Customized AMC/CMC for Pre-owned Products - Annual Maintenance Contact AMC of 01 no of Bomb Calorim
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Tender Description for GEM/2025/B/6138145
The GEM/2025/B/6138145 is a tender issued by COAL INDIA LIMITED, under the Ministry of Coal. This tender seeks to establish an Annual Maintenance Contract (AMC) for a pre-owned Bomb Calorimeter model 6200, manufactured by Parr Instrument USA, which is located at the Central Laboratory in Jamuna Kotma Area. The objective of this tender is to ensure the operational efficiency and reliability of the calorimeter, a critical instrument in calorific value testing within coal and energy research.
Scope of Work and Objectives
The successful bidder will be responsible for the comprehensive maintenance of the Bomb Calorimeter over the duration of the contract. This includes regular servicing, any necessary repairs, and the provision of technical support to guarantee uninterrupted operation of the equipment. The goal is to maintain consistent performance in calorific measurements, which is essential for quality control and research precision within the coal industry.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements. Eligible companies should be registered entities with experience in providing maintenance services for similar laboratory equipment. Bidders may also need to demonstrate previous successful execution of contracts of a comparable nature.
Technical Requirements
The technical specifications for this tender require that bidders possess the capability to perform specialized maintenance. This may include, but is not limited to:
- Calibration and regulatory compliance
- Troubleshooting and repairs of mechanical and electronic components
- Supply and installation of spare parts, if necessary Bidders must provide detailed documentation confirming their technical capabilities and experience with Bomb Calorimeters.
Financial Requirements
Bidders must demonstrate financial stability, which could be evidenced through recent financial statements and bank references. Furthermore, a proof of Earnest Money Deposit (EMD) will be required to participate in the bidding process. Detailed payment terms will also be outlined in the tender documentation.
Document Submission Details
Interested parties should submit their proposals in a single packet format, ensuring all required documentation is included. This may encompass technical proposals, financial bids, and compliance certificates. The submission of documents should align with the guidelines detailed in the tender documentation.
Special Provisions
This tender recognizes the contribution of Micro, Small, and Medium Enterprises (MSEs) and provisions may exist to support their participation. Bidders should familiarize themselves with any applicable guidelines or benefits related to the MSE framework that could enhance their bidding standing.
Evaluation Process
The evaluation of tender submissions will be based on both technical and financial assessments. Bids will be evaluated on their total compliance with the tender requirements, with an emphasis on technical capability, past performance, and financial soundness.
Delivery Locations
Services will primarily be delivered at the Central Laboratory, Jamuna Kotma Area, where the Bomb Calorimeter is located. Bidders should consider logistics when formulating their proposals.
Contact Information
For further inquiries or clarification regarding the tender, bidders may reach out through official communication channels provided in the tender documentation.
In summary, the GEM/2025/B/6138145 tender presents a valuable opportunity for qualified service providers specializing in laboratory maintenance. Potential bidders are encouraged to review all requirements carefully to ensure compliance and optimize their chances for successful procurement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered corporate entity capable of providing specialized maintenance services for laboratory equipment. Bidders should provide proof of past experience in executing similar contracts. Additionally, compliance with local regulations and standards may be required.
Candidates must provide various required certificates to demonstrate their capability and compliance. These include company registration, adherence to quality standards, and any relevant industry certifications that affirm the bidder’s expertise in servicing Bomb Calorimeters or similar laboratory equipment.
The registration process involves submitting the required documentation as outlined in the tender notice. Bidders must ensure compliance with all pertinent guidelines and gather necessary certificates before bid submission. This enables verification of eligibility and qualifications.
Bidders must adhere to specified technical specifications and quality standards that govern the maintenance and operation of laboratory equipment. Compliance with industry benchmarks for safety and performance is essential, alongside the ability to meet regular calibration and testing requirements.
Bidders must familiarize themselves with the payment terms, which detail how and when payments will be disbursed upon successful contract execution. This includes terms concerning the Earnest Money Deposit (EMD), performance security requirements, and any stipulations about payment upon completion of specified service milestones.
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