COAL INDIA LIMITED Tender by Mahanadi Coalfields Limited (GEM/2025/B/6166758)
Monthly Basis Cab & Taxi Hiring Services - SUV; 3000 km per month and 24 hrs per day; Outstation 24
Tender Timeline
Tender Title: Monthly Basis Cab & Taxi Hiring Services
Reference Number: GEM/2025/B/6166758
Issuing Authority: Coal India Limited, Ministry of Coal
Coal India Limited invites competitive bids for the procurement of cab and taxi hiring services on a monthly basis. This tender is focused on providing SUV transportation services for a specified mileage and operational hours, with services to be available in an outstation capacity 24 hours a day, 7 days a week.
Scope of Work and Objectives
The scope of work includes but is not limited to the comprehensive provision of SUV taxis with the specifications of 3000 kilometers per month and available for 24 hours a day. Additionally, a secondary service offering is sought for 2000 kilometers per month and operational hours of 12 hours per day. The overarching objective is to ensure reliable and efficient transportation for the Ministry of Coal personnel, thereby enhancing operational capabilities in line with departmental needs.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Must be a registered entity capable of providing transportation services.
- Previous experience in providing similar services for government entities will be preferred.
- Compliance with relevant vehicular safety and operational regulations is mandatory.
Technical Requirements
The technical requirements include:
- Provision of vehicles that are well-maintained and equipped with necessary safety features.
- Bidders must provide a detailed fleet inventory including the age, model, and condition of vehicles.
- All drivers must possess valid licenses and undergo background checks, ensuring high standards of service delivery.
Financial Requirements
Bidders are expected to demonstrate financial stability through submitted financial documents such as tax returns, balance sheets, and any other relevant financial statements to verify their ability to deliver the scope of work effectively.
Document Submission Details
All required documents must be submitted electronically as per the outlined guidelines. The submission should include a cover letter, bid documentation, and evidence of compliance with the eligibility and technical requirements.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups through specific relaxation provisions aimed at fostering competitive bidding while complying with statutory guidelines.
Evaluation Process
The evaluation process will involve a thorough review of all submissions based on compliance with the eligibility and technical requirements, financial soundness, and the overall cost-effectiveness of the bid. The low-cost criteria will hold significant weightage in determining the winning bidder.
Delivery Locations
Service delivery will primarily involve operations across various outstation routes designated by the Ministry of Coal throughout the geographical location of operational needs.
Contact Information
For any inquiries regarding the tender, potential bidders may contact Coal India Limited. Complete contact information can typically be found on the official governmental tender notification website.
This tender represents an excellent opportunity for eligible transportation service providers to enter into a partnership with a key governmental agency, ensuring ongoing service delivery and potentially solidifying business relationships within the public sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing transportation services, having prior experience in offering similar services to government entities, and compliance with relevant safety and operational regulations. Bidders must also possess valid licenses and ensure their drivers meet specific criteria.
To participate, bidders will need to provide several certificates, including business registration, tax compliance documents, vehicle registration certificates, and any other documentation that showcases compliance with governmental regulations. This ensures that all participating entities adhere to industry standards.
The registration process requires bidders to complete an online form through the designated tender portal, submit necessary documents, and adhere to guidelines for verification. This includes uploading required certificates and proof of experience, which are essential for bid eligibility.
The Earnest Money Deposit (EMD) is a financial security required from bidders to ensure commitment to the bid. Bidders must submit the EMD in the specified format along with their tender documentation, which will be refunded to unsuccessful bidders post-evaluation.
The evaluation and selection process will involve a detailed review according to the predefined criteria as stated in the tender documentation. This includes evaluating compliance with technical specifications, financial proposals, and overall cost considerations. Results of the evaluation will be communicated through official channels, ensuring transparency throughout the bidding process.
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