COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6138372)
Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) (V3) Conforming to IS 1118
Tender Timeline
Tender Title: Supply of Gear Lubricants, Multipurpose (Extreme Pressure Gear Oil)
Reference Number: GEM/2025/B/6138372
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal
Scope of Work and Objectives
The primary objective of this tender is to procure Gear Lubricants, Multipurpose (Extreme Pressure Gear Oil) conforming to IS 1118 standards. The tender aims to address the lubricant needs for various operational machinery within the coal industry, ensuring efficient performance and longevity of equipment. The total estimated quantity required is 5250 liters, indicating a significant demand for quality lubricants to support the operations.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements, which include being a registered entity in their operational jurisdiction. Bidders must demonstrate their experience in supplying industrial lubricants and possess the necessary certifications to ensure product quality. Additionally, bidders must adhere to statutory compliance as mandated by the Ministry of Coal guidelines.
Technical Requirements
The lubricants supplied must comply with the specifications detailed in IS 1118 standards. Bidders are required to provide technical documentation to confirm that their products meet the performance criteria, including viscosity details, flash point, and other relevant specifications necessary for extreme pressure applications.
Financial Requirements
Bidders must submit their financial proposals accompanied by an Earnest Money Deposit (EMD) to ensure their commitment to the tender process. The bid evaluation will consider the overall cost, quality, and compliance with specified standards.
Document Submission Details
All documentation for the tender must be submitted electronically through the specified procurement portal. Bidders should ensure that all required documents, including technical and financial proposals, are completed accurately and submitted by the stipulated deadline.
Special Provisions
This tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging their participation in government procurement. The relevant documents to facilitate these benefits should be included in submissions.
Evaluation Process
The evaluation of bids will be conducted based on a comprehensive review of technical compliance, price competitiveness, and delivery capabilities. An emphasis will be placed on meeting the specified quality standards and adherence to timelines. The selection will favor those bids that demonstrate both technical and financial viability while adhering to the Make in India initiative.
Delivery Locations
The successful bidder will be required to deliver the lubricants to designated locations specified by COAL INDIA LIMITED within a stipulated timeframe after contract finalization. Detailed delivery instructions will be provided upon successful bid acceptance.
Contact Information
For further queries related to this tender, interested parties can contact the procurement office at COAL INDIA LIMITED directly through the official channels. For specific inquiries, it is advisable to visit the procurement portal where detailed contacts may be listed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, demonstrating prior experience in supplying industrial lubricants, and having the necessary certifications. Additionally, bidders must comply with applicable statutory regulations set by the Ministry of Coal.
Bidders must provide certification confirming that their lubricants conform to IS 1118 standards. This includes documentation that verifies the quality, specifications, and testing criteria that ensure the lubricants meet industry standards for extreme pressure applications.
The registration process involves submitting necessary documents online through the specified procurement portal. Bidders must ensure that they complete their registration before submitting their proposals while adhering to all technical and financial requirements outlined in the tender documentation.
Bidders must submit their proposals electronically through the designated procurement portal. Accepted formats typically include PDF, Excel, and Word documents, and it is essential to ensure that all submissions are complete and adhere to the prescribed guidelines.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to encourage participation by minimizing entry barriers and ensuring that bidding opportunities are accessible, promoting local content and compliance with Make in India policies.
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