COAL INDIA LIMITED Tender by Northern Coalfields Limited (GEM/2025/B/6138374)
Gear Lubricants, Multipurpose (?Extreme?Pressure?Gear?Oil?) (V3) Conforming to IS 1118,Ge
Tender Timeline
Title: Supply of Gear Lubricants and Associated Products
Reference Number: GEM/2025/B/6138374
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal
The Supply of Gear Lubricants and Associated Products tender aims to procure high-quality gear lubricants and related products to support various industrial applications under the jurisdiction of COAL India Limited. The successful bidders will be expected to deliver these lubricants, which conform to specified Indian Standards, ensuring reliability and efficiency in their use.
Scope of Work and Objectives
The primary objective of the tender is to source a total of 35,350 liters of gear lubricants that conform to IS 1118 and other relevant standards. The tender encompasses:
- Gear Lubricants: Multipurpose lubricants suitable for severe pressure applications.
- Antiwear Hydraulic Oils: Effective solutions for hydraulic machinery operations.
- Multipurpose Industrial Grease: Ensuring operational efficiency across various equipment types.
The procured lubricants will be utilized primarily in the mining sector, where operational continuity and high performance are critical.
Eligibility Criteria
To qualify for participation, bidders must meet the following prerequisites:
- Registration as a legal entity in the relevant business domain.
- Proven experience in supplying gear lubricants and a clear understanding of the standards involved.
- Capability to deliver the total quantity of lubricants specified within the required timelines.
Technical Requirements
Bidders must provide proof that their products meet the following technical specifications:
- Compliance with IS 1118 for gear lubricants.
- Adherence to IS 8406 for enclosed industrial gear drives.
- Compliance with IS 7623 and IS 11656 for greases and hydraulic oils respectively.
Financial Requirements
Bidders are required to submit:
- A detailed financial proposal outlining cost per liter, inclusive of all taxes and fees.
- An Earnest Money Deposit (EMD) as specified by the tender conditions.
Successful bidders will also need to secure performance security for the duration of the contract, ensuring commitment to quality and delivery.
Document Submission Details
All tender submissions should be prepared in accordance with the tender guidelines and submitted in the specified format through the designated online portal. Each submission must include:
- Technical proposal
- Financial proposal
- Relevant certifications that validate compliance with the specified standards.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Beneficial provisions include:
- Relaxation in eligibility criteria.
- Opportunities for startups to showcase innovative solutions.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Delivery schedules and willingness to adhere to proposed terms.
The evaluation process aims to ensure transparency and fairness, favoring bidders who demonstrate the capacity to meet the stipulated requirements effectively.
Delivery Locations
The delivery of the lubricants will be made to designated sites affiliated with COAL India Limited. It is crucial for bidders to consider logistical aspects during their proposal preparation to ensure timely delivery.
Contact Information
For more details and clarifications, participants are encouraged to reach out to the department through the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity with experience in supplying gear lubricants. Bidders must demonstrate adherence to relevant standards and provide evidence of their capability to deliver the specified quantity of gear lubricants and associated products on time.
Bidders must possess certifications that validate compliance with Indian Standards such as IS 1118 for gear lubricants, IS 8406 for industrial gear drives, and any necessary documentation proving adherence to quality standards. These certificates need to be submitted during the tender application process.
To register for the tender, bidders should create an account on the online portal specified in the tender documentation. They must submit necessary documentation, including eligibility certificates, financial details, and other relevant information to complete the registration process efficiently.
Submissions must be made electronically through the designated online portal using approved formats. Bidders should ensure that technical and financial proposals are in PDF or Word format, aligned with the guidelines specified in the tender documents to ensure smooth processing.
Payment will typically be processed post-delivery and upon successful verification of the received lubricants against the order. Specific payment terms will be detailed in the agreement with the selected supplier, emphasizing timely settlements to maintain good supplier relationships.
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