Tender Title: Spares of Eimco Elecon Make LHD Model 811

Reference Number: GEM/2025/B/6101985

Issuing Authority: Coal India Limited, Ministry of Coal

This tender invites bids for the provision of various spare parts for the Eimco Elecon Make LHD Model 811. The types of spare parts included are the SPIDER ASSY, CHAIN 1 inch PITCH 250A050000031, PRIORITY VALVE, PILLOW BLOCK BEARING, and HYDRAULIC PUMP among others. This procurement aims to ensure that necessary components are available to maintain efficiency in operations and support the machinery's functionalities within Coal India Limited's domains.

Scope of Work and Objectives

The main objective of this tender is to obtain high-quality spare parts that meet the required specifications and compliance standards necessary for the operational efficiency of LHD Model 811. Suppliers are expected to provide detailed specifications for the offered spare parts, ensuring each item aligns with the technical and quality requirements stipulated by Coal India Limited.

Eligibility Criteria

To be eligible for this tender, bidders must be registered entities in accordance with governmental regulations applicable to the procurement sector. Potential bidders should possess a valid business license and necessary certifications pertinent to the manufacture or supply of heavy machinery spare parts.

Technical Requirements

All items offered must adhere to rigorous technical specifications, including but not limited to:

• Dimensions and material compositions as outlined in the tender documents.
• Compliance with industry quality standards.
• Certifications from recognized authorities showcasing adherence to safety and operational benchmarks.

Financial Requirements

Bidders must submit a Earnest Money Deposit (EMD) as specified in the tender documents. The EMD ensures the bidder's commitment to the proposal. Successful contractors will also be required to submit performance security for the duration of the contract, which will be returned upon satisfactory completion of the contractual obligations.

Document Submission Details

Bidders must ensure that all documents required for the tender submission, including technical specifications, financial proposals, and certificates of compliance, are submitted electronically through the designated procurement portal. The submission must be in accepted formats as specified in the tender documentation.

Special Provisions

Coal India Limited encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions tailored to assist these enterprises include potential price concessions and simplified compliance requirements as per government initiatives to promote local businesses.

Evaluation Process

The evaluation of bids will be based on:

• Compliance with technical specifications.
• Financial viability.
• Quality of the spare parts offered.
• Previous experience in similar contracts may be considered in assessing the best-suited bidders for the contract.

Delivery Locations

All spares supplied must be delivered to the designated Coal India Limited operational sites as outlined in the contract documentation. Adherence to delivery timelines is critical to ensure operational integrity.

Contact Information

Ample contact details for queries related to this tender may be provided within the official tender announcement. Interested bidders are encouraged to direct their inquiries to the department or officer specified therein for more precise guidance.

In conclusion, potential suppliers must thoroughly review the tender documentation to ensure compliance with all eligibility requirements, technical specifications, and financial obligations before submitting their bids.