COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6164760)

Tender Title: Custom Bid for Services - Providing and Supplying of Drinking RO Water Jar of 20 Litre Capacity

Reference Number: GEM/2025/B/6164760

Issuing Authority: Coal India Limited

Department: Ministry of Coal

The Custom Bid for Services presented by Coal India Limited focuses on the providing and supplying of drinking RO water jars with a capacity of 20 litres. This tender is aimed at sourcing high-quality drinking water in bulk to ensure that all locations across the JK area have access to safe and healthy water. The successful bidder will be responsible for ensuring timely supply and delivery, adhering to strict quality standards, and meeting the specific needs defined by the Ministry of Coal.

Scope of Work and Objectives

The primary objective of this tender is to appoint a reliable supplier who can provide drinking RO water jars across multiple locations in the JK area. The scope includes:

• Supplying 20-litre RO water jars.
• Ensuring regular and timely deliveries based on demand.
• Maintaining high hygiene and quality standards in the production and packaging of the water jars.
• Collaborating closely with the designated authorities under the Ministry of Coal to meet specific area requirements.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a legally registered entity with necessary documentation.
• Have prior experience in supplying water or similar products.
• Comply with local regulations and standards governing water supply.
• Demonstrate the capacity to fulfill large scale orders within stipulated timelines.

Technical Requirements

Bidders must adhere to stringent technical requirements concerning the drinking water quality. All supplied products must be certified compliant with health and safety standards to ensure the safety of consumers. The jars themselves must also be verified for quality, including:

• Materials used (non-toxic and food grade).
• Maintenance of approved hygiene levels during production and packaging.
• Proper sealing and labeling of the jars including expiry dates.

Financial Requirements

The tender may involve financial stipulations such as:

• Submission of an Earnest Money Deposit (EMD), which is refundable upon fulfilling the contract terms.
• Bidders should provide a detailed price evaluation including breakdowns of costs for packaging, transportation, and any other associated charges.

Document Submission Details

All required documents must be submitted before the closing date. The submission should include:

• Proof of registration and compliance.
• Quality certificates for drinking water.
• Financial statements and previous company performance reports.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) as well as start-ups to encourage participation from local businesses. Bidders who qualify under these categories may be eligible for reduced financial obligations and additional local tender benefits.

Evaluation Process

The evaluation of bids will be based on:

• Funcional compliance with technical specifications.
• Documentation accuracy and completeness.
• Pricing competitiveness.
• Past performance in fulfillment of similar contracts.

Delivery Locations

The successful vendor will be required to supply drinking water jars to various locations designated by the Coal India Limited within the JK area, as specified during the bidding process.

Contact Information

For inquiries related to this tender, bidders should refer to the official communication channels provided by the Coal India Limited. All questions should be formally directed through the methods sanctioned by the issuing authority to ensure a clear and documented response to each inquiry.