COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6173030)
Facility Management Services - LumpSum Based - Industrial; Day to day cleaning and upkeeping of flo
Tender Timeline
Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6173030
Issuing Authority/Department: Coal India Limited, Ministry of Coal
Scope of Work and Objectives
The purpose of this tender is to procure Facility Management Services on a lump-sum basis for the day-to-day cleaning and upkeep of floors in various locations within the Gevra Project of the Gevra Area. The scope includes maintenance activities in areas such as the P and H section, drill section, dozer shed, E and T, and MTK west quarry. Key objectives include ensuring hygienic and operationally efficient environments in industrial settings, promoting safety, and enhancing the overall aesthetics and functionality of the facility.
Eligibility Criteria
To participate in this tender, bidders must meet specified eligibility requirements that generally include registration as a legal entity and relevant operational experience in facility management. Bidders should also comply with applicable regulations and standards pertinent to the industry.
Technical Requirements
Bidders are expected to demonstrate superior technical capabilities in delivering facility management services. This includes familiarity with best practices, staff expertise in cleaning and maintenance activities, and appropriate training programs for operational personnel.
Financial Requirements
Potential bidders must provide solid financial documentation to establish their capability to meet the contract demands. This may include annual turnover statements, bank statements, and evidence of financial stability.
Document Submission Details
All required documents should be submitted electronically through the designated platform. Bidders must ensure that submissions are complete, accurate, and adhere to specified format requirements to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. This aims to enhance inclusivity and support local businesses in contributing to national projects while complying with 'Make in India' policies.
Evaluation Process
The evaluation of tenders will be based on a comprehensive review of submitted documents, considering both technical expertise and financial capability. The process will ensure that the selected bidder aligns with the project objectives and possesses the requisite qualifications.
Delivery Locations
The services will be rendered at specified locations within the Gevra Project area, prominently including the operational sites where facility management services are required.
Contact Information
For further inquiries or clarification regarding the tender, parties are encouraged to refer to official communication channels as specified in the tender documentation.
In conclusion, the tender for Facility Management Services aims to improve operational efficiency within Gevra Project, while ensuring that all participants can compete on a level playing field, with particular support for MSEs and startups. Interested bidders should ensure they fully understand the scope and requirements before submitting their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering similar services, possessing relevant experience in facility management, and adherence to legal and regulatory compliance standards. Bidders must also demonstrate their technical capacity to handle the operations outlined in the tender.
Bidders must comply with specific technical specifications that include employing trained personnel proficient in cleaning, maintenance, and safety standards. Additionally, bidders should provide evidence of their methodology in managing facility operations to ensure optimal service delivery.
The Earnest Money Deposit (EMD) is a security deposit that bidders need to submit along with their proposal to ensure accountability. The amount will be communicated in the tender documentation, and it is crucial for bidders to comply with this requirement to be considered for the selection process.
Documents must be submitted electronically via the specified tender platform. Bidders should ensure that their submissions are in the accepted formats and complete to avoid disqualification. Detailed instructions are typically provided in the tender guidelines.
MSEs enjoy a specific set of benefits when participating in this tender, which may include financial support, policy backing under the ‘Make in India’ initiative, and preferential treatment in the evaluation process. These provisions aim to bolster local entrepreneurship and enable MSEs to contribute effectively to national projects.
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