Tender Title: PROCUREMENT OF SPARES FOR MLA PUMP

Tender Reference Number: GEM/2025/B/6113792
Issuing Authority/Department: COAL INDIA LIMITED, Ministry of Coal

Scope of Work and Objectives

The primary objective of this tender is to procure essential spares for MLA pumps used in various applications within the coal sector. This procurement aims to enhance operational efficiency, maintain optimal performance of the pumps, and reduce downtime caused by equipment failure. The tender seeks to acquire a total of 150 units of specific spare parts, including 3-stage pump shafts and bearing housings, which are crucial for the smooth functioning of MLA pumps.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following criteria:

• Be a registered company with a valid GST registration.
• Have experience in supplying similar mechanical components and spare parts to the relevant industries.
• Provide references from prior clients demonstrating successful delivery of similar products.

Technical Requirements

Bidders must adhere to the following technical specifications while submitting their proposals:

• All spare parts must comply with quality standards as specified by the Ministry of Coal.
• Detailed catalogues and technical datasheets of the proposed products must be submitted.
• Performance standards must meet or exceed OEM (Original Equipment Manufacturer) standards.

Financial Requirements

Bidders are required to provide a financial proposal that includes:

• Clear and itemized pricing for each spare part.
• A declaration of any applicable taxes and additional charges.
• Payment terms that align with the standard procurement practices of Coal India Limited.

Document Submission Details

All relevant documentation must be submitted electronically through the designated procurement portal. Bidders should ensure that all documents are in the correct format (PDF, DOC). A list of mandatory documents includes:

• Bid submission form.
• Technical proposal.
• Financial proposal.
• Eligibility proof and testimonials.

Special Provisions

This tender emphasizes support for Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders falling under these categories are encouraged to participate and may benefit from advantageous evaluation criteria, allowing for increased participation in government procurement processes. Compliance with the 'Make in India' initiative is also encouraged, promoting local manufacturers.

Evaluation Process

The evaluation will be conducted based on a two-stage process. Initially, the technical proposals will be assessed for compliance with the requirements. Subsequently, financial bids of those who meet the technical specifications will be opened for further evaluation. The decision will be based on the lowest responsive bid that meets the mandatory criteria.

Delivery Locations

Successful bidders will be required to deliver spares to designated Coal India Limited sites. Details of each location will be provided during the finalization of the contract.

Contact Information

For any inquiries related to this tender, interested parties are encouraged to reach out through the designated official communication channels provided on the procurement portal. Please ensure that all communications are clear and pertain directly to the tender details.

This tender presents an excellent opportunity for qualified suppliers to enhance their engagement in the coal sector by providing essential spare parts that ensure efficient operations of MLA pumps. Being part of this procurement process allows businesses to contribute to the sustained growth of the energy sector while benefiting from government provisions aimed at promoting local suppliers.