COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6175359)
DCP CYL ASSY Part No. SE57111,NITROGEN CYLINDER ASSEMBLY 0.5 LIT Part No. SE57112,CYL MOUNTING BRAC
Tender Timeline
Tender Title: AFDSS SPARES FOR KOMATSU DUMPER HD4657E0
Tender Reference Number: GEM/2025/B/6175359
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal
The AFDSS SPARES FOR KOMATSU DUMPER HD4657E0 tender focuses on the procurement of essential spare parts crucial for the operational efficiency of KOMATSU dumpers. This package includes a variety of components such as the DCP Cylinder Assembly, Nitrogen Cylinder Assembly (0.5 Liters), and Cylinder Mounting Brackets. A total quantity of 50 units is being sought to ensure adequate supply and maintenance operations for the fleet in use.
Scope of Work and Objectives
This tender seeks qualified suppliers to provide spare parts to maintain and repair KOMATSU dumpers under COAL INDIA LIMITED’s fleet. The objectives encompass ensuring a steady supply of high-quality spare parts, contributing to operational reliability, and minimizing downtime caused by maintenance issues.
Eligibility Criteria
To be eligible for participation, bidders must be duly registered entities. Prospective suppliers should demonstrate experience in supplying similar spare parts, possess valid certifications, and abide by all industry compliance regulations. The eligibility will also depend on whether the supplier meets the technical and financial clauses laid out in the tender documentation.
Technical Requirements
Technical proposals must adhere to the specifications outlined for each part listed in the tender documentation. This includes:
- DCP Cylinder Assembly: Part No. SE57111
- Nitrogen Cylinder Assembly (0.5 Liters): Part No. SE57112
- Cylinder Mounting Bracket: Part No. SE57115 Furthermore, all parts must comply with established industry standards, ensuring superior quality and durability.
Financial Requirements
Bidders are advised to provide a comprehensive financial statement that includes proposed pricing for all items listed in the bill of quantity (BOQ). It is essential that the financial package demonstrates value for money and complies with the financial stipulations specified in the tender.
Document Submission Details
Interested bidders are required to submit their documentation online. Complete proposals, including technical specifications and financial quotations, should meet the outlined requirements. Late submissions will not be accepted, and it's crucial that all documents adhere to the specified formats as indicated in the tender guidelines.
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate. Special considerations and provisions are available, promoting the inclusion of these entities in a bid to stimulate growth and competition within the sector.
Evaluation Process
Submissions will be evaluated according to a structured process that prioritizes technical competence and financial viability. Bids will undergo a thorough review to confirm compliance with technical specifications and the overall responsiveness to the requirements set forth in the tender.
Delivery Locations
The successful bidder will be responsible for delivering the spare parts to designated locations specified by COAL INDIA LIMITED. Details regarding delivery timelines and locations will be communicated following the tender closure.
Contact Information
For further assistance or clarifications regarding this tender, queries can be directed to the appropriate department within COAL INDIA LIMITED. Ensure all communication is professional and references the tender title and reference number for context.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating prior experience in supplying similar spare parts, along with any necessary certifications to verify compliance with industry standards. All interested bidders must comply with applicable regulations and adhere to the submission guidelines laid out in the tender documentation.
Participants must possess relevant and valid certifications that validate their capability to supply quality spare parts. This may include ISO certifications, product-specific compliance certificates, and any documentary proof of previous experience in similar deliveries that enhance credibility.
Bidders must register through the online portal specified for tender submissions. They are required to create an account, complete necessary forms, and upload relevant documents that demonstrate their qualifications and experience. It’s crucial for bidders to ensure the accuracy of their submissions to avoid disqualification during the evaluation process.
All proposals must be submitted electronically via the designated online platform. The submission should include technical and financial documents formatted according to the requirements specified in the tender guidelines. Late or improperly formatted submissions may lead to disqualification, making it imperative to adhere to all instructions provided.
Yes, there are specific provisions that favor MSEs in this tendering process. These may include relaxed eligibility criteria, special pricing considerations, and enhanced opportunities to secure contracts. This initiative aims to promote fairness in procurement practices and encourage the participation of smaller enterprises in the market.
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