Tender Title: Supply of Gear Lubricants for Enclosed Industrial Gear Drives
Reference Number: GEM/2025/B/6178286
Issuing Authority/Department: Indian Railways, Ministry of Railways

The Indian Railways has issued a tender for the procurement of Gear Lubricants for Enclosed Industrial Gear Drives conforming to IS 8406. This initiative aims to enhance the operational efficiency and longevity of gear systems used in industrial applications across the rail network. Interested vendors are invited to participate in this tender process to provide high-quality lubricants that meet predetermined industry specifications.

Scope of Work and Objectives

The primary objective of this tender is to source gear lubricants that are effective in reducing wear and tear, improving the efficiency of gear drives, and preventing rust and corrosion. The total quantity required is 210 units. The selected vendor will be responsible for delivering the products in accordance with the specifications outlined in the tender documents.

Eligibility Criteria

To qualify for this tender, bidders must meet several requirements:

• Must be a registered entity with appropriate certifications.
• Compliance with all statutory regulations concerning production and quality standards.
• Proven track record of supplying similar products to government or large commercial enterprises.

Technical Requirements

The technical specifications for the lubricants include conformity to IS 8406 standards. The lubricants must exhibit excellent thermal stability, be compatible with a wide temperature range, and have a low pour point. Detailed technical specifications must be attached with the bid document.

Financial Requirements

Bidders must provide financial documents verifying their capability to fulfill the contract requirements, including:

• Pricing proposal for the specified quantity.
• Evidence of financial stability.
• Bank details and information regarding financial transactions.

Document Submission Details

All bids must be submitted electronically via the designated procurement platform. Required documentation includes:

• Technical bid
• Financial bid
• Compliance certificates Bidders are advised to prepare their submissions carefully, ensuring all required documents are included.

Special Provisions

This tender includes provisions aimed at encouraging Micro, Small, and Medium Enterprises (MSEs). These entities may enjoy benefits, including lower bid security requirements and preference in evaluation, thus promoting fair competition. Startups are also encouraged to participate as part of the initiative to foster innovation in government procurement.

Evaluation Process

Bids will be evaluated based on compliance with technical specifications and financial competitiveness. A two-envelope system will be employed during the evaluation, separating the technical and financial proposals to ensure transparency and fairness. The successful bidder will be notified following the completion of the evaluation process.

Delivery Locations

The delivery location for the lubricants will be specified in the final contract. Vendors should be aware that delivery timelines will be strictly monitored to ensure adherence to project schedules.

Contact Information

For any queries regarding this tender, participants may reach out through the official communication channels provided on the procurement platform. Direct contact information is not available for this tender.

This procurement represents an important opportunity for suppliers of gear lubricants to contribute to the operational efficiency of Indian Railways. Interested parties are encouraged to review all tender documentation carefully and prepare their submissions in accordance with the outlined requirements.