Government Tender for Construction of Community Hall at Derol Village, Sabarkantha

This government tender invites qualified contractors to undertake the construction of a Community Hall at Derol Village under the PMKKKY scheme for the year 2023-24. The project is managed by the Panchayat R & B Division, Sabarkantha District, Gujarat. The scope includes civil works for building a community hall, adhering to specified standards and specifications. The tender offers a significant opportunity for civil construction firms specializing in public infrastructure projects. The estimated project cost is approximately ₹87,64,149.16, with a completion period of 11 months. Bidders must meet eligibility criteria, including valid registration, solvency certificates, and EMD submission. The tender process is open, with detailed documentation available for download. The project aims to enhance community facilities in Derol Village, fostering local development and social cohesion. The tender is accessible through the NPROCURE portal, with deadlines set for bid submission on June 16, 2025. This is an excellent opportunity for experienced civil contractors to contribute to rural development initiatives in Gujarat.

The scope of work includes:

• Construction of a Community Hall in Derol Village, Gujarat, as per detailed specifications.
• All civil works related to foundation, structure, roofing, flooring, and finishing.
• Compliance with General Specification - Building and BOQ documents provided.
• Procurement and installation of necessary materials and fixtures.
• Ensuring quality control and adherence to safety standards.

Key deliverables:

• Complete civil construction of the community hall
• Site preparation and foundation work
• Structural framing and roofing
• Interior and exterior finishing
• Final inspection and handover

The process involves:

1. Downloading tender documents from the official portal.
2. Submitting bid fee, EMD, and supporting documents before the deadline.
3. Participating in the preliminary and commercial evaluation stages.
4. Winning bidders will be notified for contract signing and project commencement.

Specifications and standards are detailed in the linked documents, including the BOQ, General Specifications, and Work Details, which bidders must review thoroughly.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration with relevant authorities for civil construction projects.
• ✓ Must possess a solvency certificate of at least 10% of the estimated project cost (₹8,76,149.92).
• ✓ Should have prior experience in constructing community halls or similar public infrastructure.
• ✓ Must submit EMD of ₹88,000 along with the bid.
• ✓ Should have a valid digital signature certificate for online bidding.
• ✓ Must attach the latest registration certificate and solvency certificate.

Qualification Criteria	Minimum Requirements
Registration	Valid registration in relevant civil works category
Solvency Certificate	At least 10% of estimated project cost
Experience	Completed at least 1 similar project in last 3 years
Bid Security (EMD)	₹88,000 or equivalent in approved form

Critical points include compliance with all documentation and submission deadlines.

The technical specifications include:

Parameter	Requirement
Building Area	As per BOQ document (detailed in linked files)
Construction Materials	Conform to General Specification - Building
Structural Design	Based on approved drawings and standards
Roofing	Durable, weather-resistant materials
Finishing	Quality interior and exterior finishes

Sequential process: 1. Site survey and preparation 2. Foundation and structural work 3. Roofing and wall construction 4. Interior finishing and fixtures 5. Final inspection and handover

All work must adhere to the specifications detailed in the tender documents, including the BOQ and General Specifications, ensuring durability and compliance with government standards.

The estimated project cost is approximately ₹87,64,149.16, with a bid security (EMD) of ₹88,000. Payment terms are aligned with project milestones, typically including:

• 10% advance on contract signing
• 40% after foundation completion
• 30% after structural work
• 20% after final completion and handover

Bidders must submit a detailed financial proposal, including breakdowns of material costs, labor, and overheads. The bid validity period is 120 days from the bid submission deadline, and all payments will be processed as per the terms specified in the contract agreement.

The bidding process involves:

1. Downloading tender documents from the official portal.
2. Submission of bid fee, EMD, and supporting documents before the deadline.
3. Preliminary evaluation on the evaluation date of 17-06-2025 at 11:00.
4. Commercial evaluation scheduled for 17-06-2025 at 11:30.
5. Notification of successful bidders and contract signing.

Bid submission must be completed online via the NPROCURE portal before 18:00 on 16-06-2025. Bidders are advised to participate in the free vendor training sessions organized every Saturday at GNFC Ltd., Ahmedabad, to ensure familiarity with the online process. Late submissions will not be entertained.

Evaluation will be based on:

Criteria	Weightage
Technical capability and experience	50%
Financial bid	30%
Past performance and project quality	20%

Minimum thresholds: - ✓ Technical score must be at least 70% - ✓ Financial proposals must be within budget limits - ✓ All required documentation must be submitted and verified

The highest scoring bidder meeting all criteria will be awarded the contract.

Date	Event	Details
20-05-2025	Bid Submission Start	Bidders can start submitting bids online
16-06-2025	Bid Submission End	Last date for bid submission at 18:00
17-06-2025	Preliminary Evaluation	11:00 AM at the designated venue
17-06-2025	Commercial Evaluation	11:30 AM at the designated venue
20-06-2025	Award Notification	Expected date for tender award
01-07-2025	Contract Signing	To be completed before project start

All deadlines are strict; bidders must adhere to these dates.

For queries and support:

Contact Person: Executive Engineer, Panchayat R & B Division, Himatnagar

Contact Method	Details
Email	sabarkantha1@yahoo.com
Phone	+91-79-40007517, 40007514, 40007515
Address	Sabarkantha District Panchayat Office, Himatnagar, Gujarat

Bidders are encouraged to contact for clarifications or training related to the online bidding process.

All interested bidders must carefully review the detailed tender documents available for download. The tender process is conducted electronically, and bidders should ensure they have valid digital certificates for signing bids. The project aims to improve community infrastructure and promote rural development in Gujarat. Bidders are advised to participate early and attend vendor training sessions for a smooth bidding experience. The tender is subject to all applicable government procurement rules and regulations.