Construction of Community Hall in Village Adroda Ahmedabad | Government Civil Works Tender

This government tender invites qualified civil construction contractors to undertake the construction of a Community Hall at Village Adroda, Bapupura Taluka Bavla, Ahmedabad District. The project is managed by the Roads and Buildings Department of Gujarat, specifically the R & B Panchayat Division Ahmedabad. The scope involves building a durable, functional community space to serve local residents, promoting rural development and social cohesion. The project has an estimated cost of approximately ₹20.83 lakh and a completion period of 9 months. Bidders must meet strict eligibility criteria, including submission of relevant documents such as registration certificates, bank solvency, and tax compliance certificates. The tender is open to experienced civil works contractors with proven track records in similar projects. The procurement process emphasizes transparency, with detailed stages for preliminary evaluation and price bidding. Interested bidders are encouraged to review the tender documents, available online, and participate within the specified deadlines to secure this opportunity to contribute to rural infrastructure development in Gujarat.

The scope of work includes:

• Construction of a community hall with appropriate architectural and structural design as per tender specifications.
• Use of quality materials conforming to technical standards.
• Site preparation, including earthwork and foundation laying.
• Erection of structural framework, walls, roofing, and flooring.
• Installation of electrical, plumbing, and ventilation systems.
• Finishing works including painting, flooring, and fixtures.

The process involves:

1. Site clearance and preparation.
2. Laying foundation and structural framework.
3. Building walls and roofing.
4. Installing electrical and plumbing systems.
5. Interior finishing and furnishing.
6. Final inspection and handover.

Key deliverables include a fully constructed community hall meeting all safety and quality standards, compliant with local building codes, and ready for use by the community.

Specification	Details
Area	Approx. 3000 sq. ft
Material Standards	IS codes applicable
Completion Timeline	9 months

Bidder must ensure adherence to all technical and safety standards specified in the tender documents.

✓ Must have valid registration certificates for civil works contractors.
✓ Must submit a refundable Earnest Money Deposit (EMD) of ₹20,900.
✓ Should provide proof of financial stability, including Bank Solvency Certificate of at least ₹20 lakh.
✓ Must have completed at least one similar civil construction project worth a minimum of ₹15 lakh in the last 3 years.
✓ Must possess valid PAN and GST registration.
✓ Submission of all required documents for preliminary evaluation, including fee receipt, registration, EMD, and solvency certificates.

Qualification Parameter	Minimum Requirement
Experience	1 similar project worth ₹15 lakh
Financial Capacity	Bank solvency of ₹20 lakh
Registration	Valid registration certificates
Tax Compliance	PAN and GST registration
Other Documents	As specified in tender guidelines

Bidders failing to meet these criteria will be disqualified from the bidding process.

The technical specifications include:

Parameter	Requirement
Structural Material	Reinforced concrete, steel
Roofing	Corrugated metal sheets with waterproofing
Flooring	Anti-slip tiles suitable for public use
Electrical	Conforming to IS 732-1989 standards
Plumbing	Approved PVC pipes and fixtures
Finishing	Weather-resistant paint, fire-retardant materials

The process involves:

• Conducting site survey and soil testing.
• Preparing detailed drawings and technical plans.
• Procuring certified materials.
• Construction following approved drawings.
• Quality checks at each stage.

All technical work must comply with relevant Indian Standards (IS) codes and safety regulations to ensure durability and safety of the community hall.

The estimated project cost is approximately ₹20.83 lakh, with detailed cost components as follows:

Cost Element	Amount (₹)
Material	12,00000
Labour	5,00000
Equipment	2,00000
Miscellaneous	1,833,146

Payments will be made in installments based on project milestones:

• 10% at contract signing.
• 30% after foundation completion.
• 30% after structural work completion.
• 20% after finishing works.
• 10% after final inspection and handover.

All payments are subject to submission of valid bills and certification by the project engineer. Bidders must include detailed financial proposals in their bids, adhering to the prescribed format.

The bidding process involves the following steps:

1. Download the tender documents from the official portal before the deadline.
2. Submit the required documents and fee online within the stipulated period.
3. Attend the preliminary evaluation on 01-07-2025 at 11:00 AM.
4. Successful bidders will proceed to the price bid stage on 08-07-2025 at 11:30 AM.
5. Final evaluation and award of contract will follow based on technical and financial scores.

Key timelines:

Event	Date & Time	Details
Tender Download Deadline	30-06-2025 18:00	Last date for document download
Bid Submission Deadline	30-06-2025 18:00	Final submission of all documents
Preliminary Evaluation	01-07-2025 11:00	Evaluation of eligibility
Price Bid Opening	08-07-2025 11:30	Opening of financial proposals

**Bidders must ensure submission of all documents before deadlines.**

The evaluation will be based on:

Criteria	Maximum Score	Weightage
Technical competence and experience	50	50%
Financial capacity	30	30%
Price competitiveness	20	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all eligibility criteria and submit complete documentation. The final selection will be based on combined scores, with the highest total score winning the bid.

Date	Event	Details
23-05-2025	Bid Start Date	Opening of online bid submission
30-06-2025	Bid End Date	Last date for bid submission
01-07-2025	Preliminary Evaluation	Evaluation of eligibility
08-07-2025	Price Bid Opening	Financial proposals opening
09-07-2025	Award Notification	Contract award announcement

**Note:** All deadlines are strict; late submissions will not be accepted.

• Contact Person:
  • Name: Executive Engineer, R & B Panchayat Division Ahmedabad
  • Phone: 7925511608
  • Email: Not specified
• Address:
  • Office of the Executive Engineer, R & B Panchayat Division Ahmedabad
  • City: Ahmedabad
  • State: Gujarat

Contact Method	Details
Phone	7925511608
Email	nprocure@ncode.in
Office Address	Office of the Executive Engineer, R & B Panchayat Division Ahmedabad

Bidders are encouraged to contact during official working hours for clarifications and support.

All prospective bidders are advised to thoroughly review the tender documents available online, including detailed specifications, terms, and conditions. The tender process is fully electronic, requiring digital certificates for signing bids. A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the online bidding process. Bidders must ensure compliance with all eligibility and technical criteria to participate successfully. The project aims to enhance rural infrastructure by constructing a community hall, fostering social development in Gujarat's villages.