Tender Title: Hiring of Services for Development of Software Application for Online Visitor Management System (VMS)

Reference Number: GEM/2025/B/6149633

Issuing Authority/Department

The tender is issued by the Ministry of Petroleum and Natural Gas, under the Contract & Procurement department.

Scope of Work and Objectives

This tender invites bids for the development of a Software Application for Online Visitor Management System. The primary objectives of this tender include:

• Development and implementation of the VMS software as per the provided Scope of Work (SOW) and Special Conditions of Contract (SCC).
• Provision of an Annual Maintenance Contract (AMC) for the VMS software for a period of three years following the defect liability period.
• Ensuring the software meets specified standards and requirements for effective visitor management.

Eligibility Criteria

Eligible participants must meet the following eligibility requirements:

• Must be a legally registered entity with the competent authorities.
• Proven experience in software development and maintenance, especially in visitor management systems.
• Ability to comply with the technical and financial requirements as outlined in the tender documentation.

Technical Requirements

Bidders are required to provide technical documentation detailing their software development process, including:

• Programming languages and technologies employed.
• Quality assurance protocols during the software application development phase.
• Evidence of meeting compliance requirements and adherence to established quality standards.

Financial Requirements

Bidders must submit financial proposals that include:

• Pricing for the development of the VMS software.
• Separate pricing for the Annual Maintenance Contract (AMC) for three years after the defect liability period.
• Relevant payment terms and conditions associated with the deliverables.

Document Submission Details

All bidding documents must be submitted electronically through the designated portal. Bidders should ensure compliance with the following submission protocols:

• Use of accepted document formats as specified in the tender documentation.
• Timely submission to avoid disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing benefits such as:

• Relaxed eligibility criteria.
• Assistance in the registration process.

Evaluation Process

The evaluation of bids will be based on:

• Preliminary compliance with eligibility criteria.
• Technical score derived from the technical proposal.
• Financial bid evaluation based on pricing and inclusivity of requirements.

Delivery Locations

The delivery of the software application must align with the locations specified by the Ministry. Additional details will be provided in the follow-up communications post-tender award.

Contact Information

For any inquiries related to this tender, interested bidders should refer to the contact details provided in the official documentation. Please make sure to check communications for the latest updates.

Please note that all the above information is crucial for potential participate to understand the entire process and requirements involved in this tender. By adhering to this information, bidders can ensure a smooth submission and evaluation process.