Contract & Procurement Tender by Gail Mangalore Petrochemicals Limited (GEM/2025/B/6156025)

The custom bid for services, identified by the reference number GEM/2025/B/6156025, is issued by the Ministry of Petroleum and Natural Gas, specifically through the Contract & Procurement department. This tender is for the hiring of 2 Scorpio vehicles and 1 Innova Crysta to facilitate transportation needs at GMPL, Mangalore.

Scope of Work and Objectives

The primary objective of this tender is to secure reliable and comfortable transportation for official use within the GMPL (GAIL Mangalore Petrochemicals Limited) premises. The vehicles should be available for a defined period and meet specific operational and safety requirements. The scope of work includes the availability of the vehicles, their maintenance, and provision by trained and responsible drivers.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity that complies with local laws and regulations.
• Must demonstrate prior experience in providing vehicle hiring services.
• Must possess all necessary licenses and permits to operate commercial vehicles.

Technical Requirements

The technical requirements for the vehicles include:

• Both Scorpio vehicles should accommodate a minimum of 6 passengers.
• The Innova Crysta must possess similar features with added comfort provisions.
• All vehicles should be in excellent working condition and undergo regular servicing.
• Vehicles must comply with safety and emission standards as per local regulations.

Financial Requirements

Bidders are required to present a comprehensive financial proposal that includes:

• The quoted price for vehicle rental per day.
• Any additional charges (e.g., fuel costs, driver’s fee).
• A breakdown of financial stability, such as audited financial statements for the past fiscal year.

Document Submission Details

Interested bidders must submit the required documents in both physical and electronic formats. This includes:

• A duly filled tender application form.
• Copies of relevant licenses and registrations.
• Proof of previous contracts for similar services.
• Financial proposal and EMD (Earnest Money Deposit) as detailed in the submission guidelines.

Special Provisions

The tender may include specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation in the procurement process. Eligible entities may benefit from reduced eligibility criteria or price evaluation preferences.

Evaluation Process

The evaluation process will consider:

• Compliance with technical specifications.
• Financial viability and competitiveness of the bid.
• Relevant experience in similar contracts. The authorities will assess the bids based on the stipulated criteria and may conduct interviews if necessary.

Delivery Locations

The primary delivery location is GMPL, Mangalore, and bidders should ensure that the vehicles are operational on-site, adhering to the availability stipulated by the project’s scheduling needs.

Contact Information

For any inquiries regarding this tender, prospective bidders are encouraged to reach out to the Contract & Procurement department of the Ministry of Petroleum and Natural Gas. However, specific contact details are not disclosed in the tender documentation.