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Tender Title: Custom Bid for Services - ARC of Routine Preventive Breakdown Maintenance
Reference Number: GEM/2025/B/6114028
Issuing Authority/Department: Contracts and Materials, Ministry of Power
The tender invites proposals for the ARC of Routine Preventive Breakdown Maintenance visits by a service engineer, specifically for the servicing of MS Exide Industries Limited make battery chargers, previously known as MS Chloride Power Systems and Solutions Limited, situated at CTPS Units 7 and 8. The objective of this tender is to ensure the uninterrupted functioning of battery chargers through regular preventive maintenance and prompt corrective actions when necessary.
Scope of Work and Objectives
The scope of work includes conducting routine preventive maintenance and breakdown repair visits, ensuring that all service activities maintain the operational integrity of the battery systems. The targeted outcomes are improved reliability of battery chargers and reduced downtime during operations.
Eligibility Criteria
To be eligible for this tender, bidders must demonstrate that they have the requisite experience and capability in performing similar maintenance services in the past, along with adherence to relevant safety and operational standards. Registrations with appropriate regulatory bodies are also essential.
Technical Requirements
The technical requirements involve the proficiency in:
- Conducting detailed maintenance checks and production of service reports.
- Utilization of quality tools and scheduling service visits per the specified parameters.
- Employing qualified personnel with relevant certifications and experience in servicing battery chargers.
Financial Requirements
Bidders are required to provide accurate financial information reflecting their capability to undertake services outlined in this tender effectively. This includes:
- Proof of turnover from similar services rendered in the last financial year.
- A detailed pricing structure reflecting potential costs associated with the maintenance of battery systems, including spare parts and labor.
Document Submission Details
Prospective bidders must submit all required documentation including but not limited to:
- Completed tender forms
- Proof of eligibility
- Technical and financial bids in the specified formats The submission should be made through designated online platforms as indicated in the tender announcement.
Special Provisions
There are provisions for MSEs and startups, promoting their participation by allowing them to bid for this tender under any preferential terms as offered by the Ministry of Power. This includes exemption from certain eligibility preconditions and evaluation features.
Evaluation Process
The evaluation process will assess submissions based on technical capability, qualification requirements, financial viability including payment terms, and compliance with established performance criteria. Compliance to quality standards and comprehensive maintenance strategies will also be imperative.
Delivery Locations
Services will be rendered primarily at CTPS Units 7 and 8, ensuring that maintenance visits include thorough inspections and rectifications dictated by site-specific guidelines.
Contact Information
For all inquiries related to this tender, please reach out to the Contracts and Materials department. Contact details are available in the official tender document.
This summary delineates the critical aspects of the GEM/2025/B/6114028 tender and encourages eligible bidders to engage in the routine preventive breakdown maintenance of essential battery charger services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in preventive maintenance of similar equipment. Bidders must provide documentation showcasing past performance, technical capabilities, and adherence to safety and operational standards.
Technical specifications demand the use of qualified service personnel with recognized certifications. Bidders should demonstrate their ability to carry out routine maintenance checks, prepare detailed service reports, and utilize appropriate tools for the servicing of MS Exide Industries battery chargers.
Bidders are responsible for adhering to applicable quality standards throughout the service delivery process. This involves regular training for employees to stay updated on the latest best practices and ensuring all maintenance services adhere to operational safety regulations.
The payment terms will be discussed during the evaluation process and finalized as per the pricing structure outlined in the proposals. Generally, payment is contingent upon satisfactory completion of maintenance services and submission of necessary documentation.
Yes, provisions are made specifically for Micro, Small, and Medium Enterprises (MSEs) to promote their participation. This may include relaxed eligibility criteria, preferential evaluation conditions, and potential access to government support schemes in accordance with ‘Make in India’ policies.
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