Contracts and Materials Tender by Damodar Valley Corporation (GEM/2025/B/6136008)

Tender Title: Custom Bid for Services - ARC of Operation Support Services

Reference Number: GEM/2025/B/6136008
Issuing Authority: Contracts and Materials Department, Ministry of Power

The Custom Bid for Services aims to solicit proposals for the ARC of Operation Support Services under the Mechanical Operation Section at DVC KTPS. This comprehensive operation support service is crucial for maintaining the high standards of mechanical operation, ensuring efficiency, safety, and compliance with both industry norms and statutory requirements.

Scope of Work and Objectives

The primary objective of this tender is to secure a qualified service provider that can deliver seamless operation support services that include maintenance, troubleshooting, and technical assistance related to mechanical operations. The work will require close cooperation with the existing teams to ensure a smooth and effective operational flow, ultimately leading to enhanced performance and reduced downtime.

Eligibility Criteria

Eligible bidders must meet a range of criteria set forth in this bid invitation. They should be registered entities with legitimate operational histories in mechanical services. Furthermore, they should demonstrate prior experience of at least two years in providing similar support services within the industry. Bidders must also have adequate financial stability and capability to undertake the project irrespective of its scale.

Technical Requirements

Proposals must outline the bidder's approach to operation and maintenance services, including:

• Competence in mechanical systems relevant to the operations
• Availability of skilled professionals certified in mechanical services
• Provision of compliance with all relevant industry standards and local regulations

Financial Requirements

Proposals will be required to include a comprehensive financial breakdown that includes all potential costs associated with delivering the required services over the contract period. Clear delineation of indirect costs and potential financial risks will be critical in the evaluation of proposals.

Document Submission Details

Bidders are required to submit their proposals in digital format, adhering to the specified guidelines outlined in the tender documents. Complete submissions must include all necessary credentials, technical proposals, and financial data to ensure compliance with the evaluation process. Documentation must be formatted in utilized industry standards for ease of access and review.

Special Provisions

This tender includes special benefits for Micro, Small, and Medium Enterprises (MSEs) and orientations for Startups. Specific provisions must be referred based on the requirements set out in relevant guidelines to further encourage participation from smaller enterprises.

Evaluation Process

The evaluation of the bids will follow a structured scoring system, taking into account both the technical and financial submissions. Emphasis will be placed on the bidder's ability to meet the stipulated objectives and overall project viability. The evaluation board will be comprised of experts who will provide a fair and appropriate assessment of each submission.

Delivery Locations

The services procured under this tender will be primarily delivered at the DVC KTPS facility. All logistics regarding the supply of materials and execution of services should be meticulously planned and documented to ensure adherence to timelines and operational schedules.

Contact Information

For any queries regarding the tender, interested parties can reach out to the issuing authority through their official communication channels. It is critical to maintain professional etiquette when engaging in correspondence pertaining to this tender.

Additional Information

All bidders are encouraged to review the tender document in full to ensure compliance with all stipulated requirements and guidelines. Engagements with the issuing department for clarifications should be conducted in a timely manner to facilitate submission readiness.