Contracts and Materials Tenders (GEM/2025/B/6125661)

Tender Title and Reference Number

Tender for Non-Comprehensive Annual Maintenance Service Contract for Periodic Servicing of HT/LT Control Panels
Reference Number: GEM/2025/B/6125661

Issuing Authority/Department

Ministry of Power
Department: Contracts and Materials

Scope of Work and Objectives

This tender invites bids for the Non-Comprehensive Annual Maintenance Service Contract focused on the periodic servicing of HT/LT Control Panels. The service is required for multiple locations, specifically at the Jhakri, Duttnagar, and Bayal sites under Rampur HPS, PS, ITC & Safety. The objective is to ensure a seamless operation of the electrical control systems through regular maintenance, improving reliability and operational performance for a duration of two years.

Eligibility Criteria

Bidders must meet certain eligibility criteria to participate in this tender. These criteria include the necessity of being a registered entity in relevant service categories, possessing relevant industry certifications, and meeting minimum experience requirements in servicing control panels. Participants should comply with all regulatory and safety standards applicable to the maintenance of HT/LT control systems.

Technical Requirements

The successful bidder must demonstrate expertise in the following technical aspects:

• Proven experience in servicing HT/LT Control Panels.
• Ability to execute maintenance protocols adhering to industry standards.
• Proficiency in providing preventive and corrective maintenance.
• Familiarity with safety norms and quality assurance measures in maintenance services.

Financial Requirements

Bidders are required to present a financial proposal that includes detailed cost breakdowns for the services provided over the contract period. This should also encompass any additional costs which may arise during the contract execution.

Document Submission Details

All interested bidders must ensure timely submission of their bids along with the required documentation. Submissions must adhere to specified formats, and both hard copies and electronic documents may be required depending on the bid specifications.

Special Provisions

Special provisions for Micro, Small, and Medium Enterprises (MSEs) may be applicable. These provisions are designed to encourage participation from smaller vendors and startups, ensuring equitable access to tender opportunities.

Evaluation Process

Bids will undergo a comprehensive evaluation process, assessing both technical and financial components. The evaluation will be conducted in accordance with the relevant guidelines and benchmarks set forth by the Ministry of Power. Preference may be given to bidders who demonstrate superior experience and compliance with service quality standards.

Delivery Locations

Services will be required at multiple specified locations:

• Jhakri
• Duttnagar
• Bayal site under Rampur HPS, PS, ITC & Safety

Contact Information

For clarification regarding the tender process and requirements, participants should refer to the official communication channels provided by the Ministry of Power.

This tender encourages participation from qualified service providers fully capable of maintaining HT/LT Control Panels, contributing significantly to the operational efficiency of the service areas.