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Tender Title: Operation and Maintenance of Switchyard - Complete System
Tender Reference Number: GEM/2025/B/6088831
Issuing Authority
This tender is issued by the Ministry of Power, under the Contracts and Materials department. The ministry is committed to enhancing the electrical infrastructure of the country while ensuring safety, reliability, and sustainability.
Scope of Work and Objectives
The primary objective of this tender is to invite bids for the operation and maintenance (O&M) of a complete switchyard system. This includes ensuring the optimal performance of the switchyard's components, timely maintenance, and adherence to operational standards to ensure a continuous and interruption-free power supply. Successful bidders will be responsible for managing all aspects of the maintenance activities, operational efficiency, and compliance with relevant regulatory frameworks ensuring the reliable functioning of the switchyard.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Registered under the applicable state and central laws.
- Proven track record in operating and maintaining electrical systems specifically related to switchyards.
- Ability to demonstrate financial stability, and possess sufficient resources to perform the required tasks.
- Must comply with all the necessary licensing and regulatory requirements relevant to the tender scope.
Technical Requirements
Bidders must be equipped to meet the following technical requirements:
- Comprehensive understanding and technical know-how of switchyard operations.
- Adequate workforce with qualifications in electrical engineering or a related field.
- Capability of executing maintenance tasks as per the defined procedures and safety standards.
- Availability of equipment necessary for carrying out maintenance tasks efficiently and effectively.
Financial Requirements
Bid submission must include the following financial requirements:
- Evidence of financial capabilities, including balance sheets and profit-loss statements for the last few years.
- Submission of an Earnest Money Deposit (EMD) as specified in the submission guidelines.
- Outline of proposed pricing for the operation and maintenance services, demonstrating the value for money proposition.
Document Submission Details
Bidders must comply with the following document submission requirements:
- Official tender documents should be submitted electronically through the designated government procurement platform.
- All submissions must be complete and include all required documentation as outlined in the tender details.
- Non-compliance or incomplete submissions may result in disqualification.
Special Provisions
The tender includes provisions to encourage Micro, Small, and Medium Enterprises (MSEs) and startups. Special quotas or points might be allocated in the evaluation process to promote participation from these sectors, thereby ensuring inclusivity in public service contracts.
Evaluation Process
The evaluation process will consider the following:
- Depth of experience and technical expertise demonstrated in the proposal.
- Financial soundness and the value of the bid.
- Compliance with all operational and safety standards.
- Special provisions for MSEs and startups will also be factored into the evaluation for bids.
Delivery Locations
The delivery location for the operational and maintenance services will primarily be at the designated switchyard sites as assigned by the Ministry of Power.
Contact Information
For queries related to this tender, bidders should refer to the designated contact points listed within the tender documents published by the Ministry of Power.
Conclusion
This tender represents an excellent opportunity for qualified players in the field of electrical maintenance and management to engage in significant public service initiatives. With its focus on compliance, efficiency, and operational excellence, this tender underscores the government's commitment to sustainable energy solutions and infrastructural development.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, having proven experience in O&M of electrical systems, demonstrating financial stability, and complying with regulatory requirements. Bidders should possess technical knowledge regarding switchyard operations and have qualified personnel.
Bidders must present a set of required certificates that affirm their qualifications, including registration certificates, licenses related to electrical operations, and proof of previous experience in managing similar projects. Accurate documentation is critical for a successful submission.
The registration process entails enrolling on the designated government procurement platform. Bidders must create an account, complete their profile with necessary information, and ensure compliance with the submission guidelines laid out in the tender.
Bidders must adhere to the specified accepted document formats for tender submissions. Typically, documents should be submitted in PDF or other broadly accepted digital formats as outlined in the tender documentation to ensure compatibility and accessibility.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These may involve relaxed eligibility guidelines, reserved quotas during evaluations, and potential financial support. Participation of MSEs aligns with the government’s initiative to foster local industry and encourage entrepreneurship.
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