Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6085137
Issuing Authority: Ministry of Power, Contracts and Materials Department
The Multifunction Machine MFM (V2) tender aims to procure advanced multifunction machines that meet the operational needs of the Ministry of Power. The machines will enhance productivity and efficiency across various departmental functions.
Scope of Work and Objectives
The scope of this tender includes the supply of three state-of-the-art multifunction machines (MFM). The objectives are to ensure high performance in functionality, service reliability, and ease of use within the Ministry's operations. Bidders are expected to present machines that can handle a variety of tasks, ensuring versatility and efficiency in workflows.
Eligibility Criteria
Eligible participants should possess the necessary registrations and certifications as per industry standards. They must be legally registered entities with a proven track record in supplying similar equipment to government sectors or similar organizations. Additionally, preference may be given to Micro, Small, and Medium Enterprises (MSEs).
Technical Requirements
Bidders must ensure that their proposed machines conform to established technical specifications, which include but are not limited to:
- Compatibility with existing departmental infrastructure
- Energy efficiency ratings
- User-friendly interfaces
- Support for network connectivity and software integration
Financial Requirements
Bidders are required to quote competitive prices and provide comprehensive financial documentation, including recent financial statements. The evaluation will consider price competitiveness alongside the quality and functionality of the proposed machines.
Document Submission Details
All required proposal documents must be submitted electronically through the appropriate tender submission platform. Bidders shall ensure all documents are complete and adhere to the specified formats. Late submissions will not be considered.
Special Provisions
This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to compete on a level playing field. Relevant benefits may apply, such as fee waivers and relaxed qualification criteria.
Evaluation Process
The evaluation process focuses on several key criteria, including compliance with technical requirements, price evaluation considerations, and any special provisions for MSEs or startups. A comprehensive scoring system will be utilized to ensure fairness and transparency.
Delivery Locations
The multifunction machines are expected to be delivered to designated locations specified by the Ministry of Power. Details of these locations will be available upon request.
Contact Information
For any inquiries regarding this tender, participants may reach out to the relevant department via the specified communication channels provided in the official documentation. Clear and prompt communication is encouraged to facilitate the smooth submission of proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, possessing relevant experience in supplying similar equipment, and compatibility with Micro, Small, and Medium Enterprises (MSEs) classification. Bidders should be in good standing with industry regulatory bodies and demonstrate the capability to deliver the required machines.
The required technical specifications for the multifunction machines include high energy efficiency ratings, advanced operational capabilities such as printing, scanning, copying, and faxing functionalities. Machines must support network connectivity and software integration, ensuring they meet modern ergonomic and operational standards.
Participants are typically required to submit an Earnest Money Deposit (EMD) alongside their proposals. This deposit acts as a security measure and is a form of commitment to uphold the conditions of the tender. Specific details regarding the amount and submission format can be found in the official tender documentation.
Proposals must be submitted electronically via the designated online platform outlined in the tender documentation. Bidders should ensure that all documents are correctly formatted and submitted complete to avoid disqualification.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs). Such benefits include potential fee waivers, relaxed qualification requirements, and support during the proposal submission process, enabling MSEs to compete effectively. The initiative aligns with government policies aimed at promoting local businesses and entrepreneurship.
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