Tender Title: Biennial Rate Contract for Maintenance Servicing and Calibration of Ms LE
Tender Reference Number: GEM/2025/B/6114489
Issuing Authority/Department: Contracts and Materials, Ministry of Power
The tender places a focus on establishing a biennial rate contract dedicated to the maintenance servicing and calibration of the Ms LECO Corporation USA make Thermogravimetric Analyser Model TGA 701 specifically used in the Chemical Laboratory at CTPS DVC. This entails a comprehensive service, ensuring that all equipment operates efficiently and consistently meets required standards.
Scope of Work and Objectives
The primary objective of this tender is to recruit a qualified contractor who will carry out all necessary maintenance and calibration activities related to the Thermogravimetric Analyser. The scope of work will include but is not limited to regular servicing, preventive maintenance, troubleshooting, calibration, and necessary repairs. The contractor must ensure that all services comply with the guidelines and specifications as set forth by the OEM (Original Equipment Manufacturer).
Eligibility Criteria
Potential bidders must fulfill the eligibility criteria as required by the Ministry of Power. This includes being a legally registered service provider in the relevant category, having previous experience in maintenance and calibration of similar equipment, as well as maintaining a solid reputation for service delivery. Organizations incorporated as Micro, Small, and Medium Enterprises (MSEs) and Startups are encouraged to participate.
Technical Requirements
Bidders must meet specific technical requirements such as possessing qualified personnel with the requisite certifications and training in working with the Thermogravimetric Analyser Model TGA 701. Additionally, companies must present detailed documentation proving their understanding of calibration protocols and maintenance procedures as stipulated by the OEM.
Financial Requirements
All participating bidders are required to provide comprehensive details regarding their financial health. This encompasses providing documents such as audited financial statements and a breakdown of the financial proposal conforming to the scope and duration of the contract.
Bidders should also be aware that an Earnest Money Deposit (EMD) might be mandated to demonstrate seriousness in their bidding process.
Document Submission Details
Bids need to be submitted in the specified format outlined in the tender documentation. Ensure that all required forms and documents are completed accurately. The documents should be submitted by the deadline mentioned in the tender notice to the Contracts and Materials department.
Special Provisions
This tender has special provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs). The tender includes benefits such as relaxed qualification criteria to enhance opportunities for smaller businesses. Provisions set forth for startups will also be adhered to, encouraging innovation in service delivery.
Evaluation Process
The evaluation of bids will be conducted in a comprehensive manner, assessing not only the cost but also the quality of service offered by the bidders. Emphasis will be placed on the bidder's previous experience, financial proposals, and technical capabilities as outlined in the tender documentation.
Delivery Locations
Services will be carried out at the Chemical Laboratory, CTPS DVC. The contractor will be required to ensure on-site operation and effective coordination with the authority for all maintenance schedules.
Contact Information
For further inquiries, bidders are encouraged to reach out to the Contracts and Materials department. All communication should be directed to the contact provided in the tender documentation to ensure adherence to official channels.
Engage proactively in the bidding process and ensure all submissions exhibit compliance with the requirements and specification articulated. This is an outstanding opportunity for eligible contractors to secure a pivotal role in maintaining crucial laboratory equipment within the Ministry of Power.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the appropriate classifications and certifications relevant to maintenance servicing and calibration. Previous experience with similar equipment, particularly the Thermogravimetric Analyser, is crucial for consideration, along with a strong operational track record.
Bidders must hold certifications that verify their capability in conducting maintenance and calibration specifically for the Thermogravimetric Analyser Model TGA 701. Further, compliance with industry standards and quality control practices as dictated by relevant authorities is required.
The registration process involves submitting all required documentation as per the tender specifications to the Ministry of Power’s Contracts and Materials department. Bidders must ensure that all forms are filled accurately, accompanied by legal and financial documents, and any other required credentials.
Documents must be submitted in the formats specified in the tender instructions. Typically, accepted formats include PDFs of official certification documents, financial statements, and service proposals. Ensure that all materials are well-organized and labeled as required.
Yes, there are special provisions within the tender aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). These include relaxed qualification criteria and financial considerations to promote inclusivity and enhance competition within the tendering process. Additionally, adherence to startup policies encourages innovative approaches from participating companies.
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