Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6114549
Issuing Authority
This tender is issued by the Ministry of Power under the Contracts and Materials department. The authority invites bids for the procurement of Multifunction Machines (MFM) for various operational uses within the ministry.
Scope of Work and Objectives
The primary objective of this tender is to procure a Multifunction Machine (MFM) that meets specific operational requirements. The machine will serve multiple purposes, streamlining processes within the Ministry of Power, enhancing efficiency, and supporting digital transformation initiatives. The intended functionality of the MFM includes but is not limited to printing, scanning, copying, and possibly faxing, emphasizing versatility and high performance.
Eligibility Criteria
Bidders must meet certain eligibility criteria to qualify for this tender. This includes being a registered and recognized entity, with the capability to deliver the required machines as per specifications. Bidders should also demonstrate prior experience in supplying similar equipment, backed by references from previous contracts.
Technical Requirements
The technical requirements for the Multifunction Machine include specifications related to print quality, speed, connectivity options (such as Wi-Fi and USB), volume handling capacity, and additional functionalities tailored to the ministry’s needs. Compliance with energy efficiency standards is also expected, reflecting the government's commitment to sustainability.
Financial Requirements
Interested bidders are required to provide financial documents that establish their ability to meet the procurement costs. This may include proof of previous contracts and a declaration of financial stability. Bidders should also consider applicable taxes and duties when submitting their proposals.
Document Submission Details
All proposals must be submitted through the e-procurement portal designated for this tender. It is essential that submissions include all necessary forms and certificates as outlined in the tender documents to ensure compliance with bidding requirements.
Special Provisions
This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to encourage participation from smaller businesses, helping to foster a competitive bidding environment while also aligning with government policies that support local vendors.
Evaluation Process
Bids will undergo a detailed evaluation process based on predefined criteria. This includes technical compliance, financial viability, and compliance with submission guidelines. The evaluation aims to ensure that the selected bidder meets all operational and quality standards required for the successful delivery of the machines.
Delivery Locations
The delivery of the multifunction machines will be centralized at the designated locations as outlined in the tender documentation. Bidders should ensure they can meet the logistical requirements associated with timely delivery.
Contact Information
For further inquiries or detailed clarifications regarding this tender, bidders can reach out to the contact person specified in the tender documents.
In conclusion, this tender presents a strategic opportunity for vendors in the MFM sector to engage with the Ministry of Power, offering a chance to contribute to national initiatives while fulfilling their business objectives. Bidders are encouraged to meticulously review the tender documentation, ensuring their submissions meet all listed requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business registration and having experience in supplying multifunction machines or similar equipment. Bidders need to provide evidence of past performance on related projects and ensure they comply with all technical specifications mentioned in the tender.
The multifunction machines must adhere to established quality standards in their design and manufacturing processes. This includes certifications related to environmental safety, energy efficiency, and any industry-specific standards that govern electronic equipment. Bidders must provide documentation proving compliance with these standards in their proposals.
The Earnest Money Deposit (EMD) is a financial guarantee required from bidders to ensure commitment to the tender process. The amount required will be detailed in the tender documents. This deposit will be refunded to non-successful bidders after the selection process concludes, while successful bidders will have the deposit adjusted against performance security requirements.
Submissions for this tender must be made electronically through the designated e-procurement portal. All necessary documents, including technical proposals and financial bids, should be submitted in acceptable formats, typically PDF or DOC, as detailed in the submission guidelines.
Yes, there are provisions specifically aimed to encourage participation from Micro, Small, and Medium Enterprises (MSEs). These may include lower financial thresholds, relaxed criteria for technical specifications, or prioritized evaluation. Such measures are part of initiatives to empower local businesses within the procurement process, aligning with government initiatives like ‘Make in India’.
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