Department of Heavy Industry Tenders (GEM/2025/B/6165248)
Custom Bid for Services - AMC for Breakdown/Preventive maintenance of Machine Tools and Plants
Tender Timeline
Tender Title:
Custom Bid for Services - AMC for Breakdown/Preventive Maintenance of Machine Tools and Plants
Issuing Authority:
Department of Heavy Industry, Ministry of Heavy Industries and Public Enterprises
Scope of Work and Objectives:
The primary objective of this tender is to solicit proposals for the Annual Maintenance Contract (AMC) for breakdown and preventive maintenance of machine tools and plants. The selected vendor will be responsible for ensuring the operational efficiency of machinery and equipment, minimizing downtime, and boosting productivity in line with the standards set forth by the Department of Heavy Industry. The scope encompasses both scheduled maintenance (preventive) and urgent repairs (breakdown maintenance) for various machine tools.
Eligibility Criteria:
To be eligible for participation in this tender, bidders must:
- Be a registered entity with a valid trade license.
- Have prior experience in undertaking similar AMC projects.
- Provide proof of financial stability, including balance sheets for the last three financial years.
- Possess the necessary technical expertise and manpower.
Technical Requirements:
Bidders are expected to demonstrate proficiency in the following technical areas:
- Familiarity with various machine tools and plants.
- Compliance with industry standards and safety regulations.
- Capability of providing timely upkeep and repair services to minimize operational disruptions.
Financial Requirements:
Bidders must furnish the following financial documents:
- A bid price meeting the estimated value threshold.
- Evidence of financial capability to execute the contract, including bank guarantees or other forms of financial assurance.
Document Submission Details:
All tender submissions must be completed electronically through the designated e-procurement platform. Required documents include:
- Technical proposals.
- Financial proposals.
- Certificates of eligibility and compliance.
- Additional documents outlining qualification and previous experience.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers certain benefits aimed at leveling the competitive field. Startups and new businesses are also welcomed to participate, provided they meet the basic eligibility criteria.
Evaluation Process:
The evaluation will follow a two-stage approach:
- Technical Evaluation: Verification of bid compliance with technical specifications and qualifications.
- Financial Evaluation: Comparative analysis of financial proposals to determine the most viable offer.
Delivery Locations:
The maintenance services will be carried out across various facilities specified by the Department of Heavy Industry. Details regarding exact locations will be communicated to the awarded bidder.
Contact Information:
For further clarifications or inquiries regarding this tender, please refer to the official contact channels on the e-procurement platform. Kindly ensure clear communication regarding any questions or concerns.
General Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in performing similar Annual Maintenance Contracts (AMC), and providing necessary financial statements to prove capability. Additionally, bidders should possess technical knowledge specific to the machinery being maintained and comply with all applicable safety and regulatory standards.
To participate in this tender, bidders are required to submit several certificates, including but not limited to:
- A valid trade license.
- Experience certificates from prior projects similar to the scope of work.
- Compliance certificates with regard to safety standards and industry regulations. These documents are crucial for passing the eligibility verification stage of the evaluation process.
Bids must be submitted electronically via the specified procurement platform. All required documents including technical and financial proposals must be uploaded in the accepted formats outlined in the tender documentation. Ensure all submissions are made before the designated deadline to avoid disqualification.
The financial requirements include presenting a bid price that meets or is below the estimated value threshold mentioned in the tender, along with evidence of financial stability such as bank statements or guarantees that demonstrate the bidder’s ability to fulfill the contract terms effectively.
Yes, the tender has specific provisions that favor the participation of Micro, Small, and Medium Enterprises (MSEs). These include exemptions from certain eligibility criteria and preferential treatment in the evaluation process. This initiative is in line with the government’s efforts to promote entrepreneurship and support small businesses.
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