Tender Title: Custom Bid for Services - Day to Day Running of DBIBIB Annex of DVC Panchet
Reference Number: GEM/2025/B/6065257
Issuing Authority/Department: Ministry of Power, Contracts and Materials
The purpose of this tender is to select a qualified contractor for the day-to-day running of the DBIBIB Annex of DVC Panchet. The Society aims to ensure efficient operations through a dedicated service provider who can uphold the quality standards set forth and meet the service delivery expectations of the Ministry of Power.
Scope of Work and Objectives
The contractual scope will encompass all operational functions necessary for the effective management of the DBIBIB Annex. Key responsibilities will include, but are not limited to:
- Efficient management of daily operational activities.
- Maintenance of facility cleanliness and functionality.
- Coordination of tasks involving human resources and equipment.
- Ensuring compliance with regulatory standards and policies.
The objective is to create a reliable environment essential for optimal functioning, thereby supporting the broader goals of the Ministry of Power.
Eligibility Criteria
To be eligible to submit a proposal for this tender, bidders must meet the following eligibility requirements:
- The applicant must be a registered entity under the relevant authorities.
- Proven experience in facility management, especially in similar projects.
- Compliance with all applicable local laws and regulations.
Technical Requirements
Bidders must demonstrate an understanding and capability to meet technical requirements such as:
- Infrastructure to support service delivery.
- Staffing plans detailing qualified personnel and their roles.
- Equipment and technology to be utilized in service operations.
Financial Requirements
Bidders must submit financial statements that indicate their stability and capability to sustain operations throughout the contract period. A detailed breakdown of costs in relation to service delivery must also be provided.
Document Submission Details
All submissions must include:
- A completed proposal document outlining the service plan and profiles of key personnel.
- Relevant certificates of compliance and registrations.
- Financial documentation as specified.
Submissions should be made electronically in PDF format. Bids must be compiled in a single packet and submitted via the designated online platform.
Special Provisions
The tender includes considerations for Micro, Small, and Medium Enterprises (MSEs), promoting an inclusive approach to tender participation. Startups are encouraged to apply under specific provisions designed to foster innovation and new business development.
Evaluation Process
The evaluation will involve a comprehensive review of all bids submitted, focusing on:
- Compliance with technical and financial requirements.
- Quality of proposed services, staff experience, and methodology.
- Overall cost and value for money.
Delivery Locations
Services will be concentrated at the DBIBIB Annex of DVC Panchet, with specific attention to operational efficiency within the designated premises.
Contact Information
For additional information or clarification, applicants are encouraged to reach out directly through the contact channels provided in the tender documentation.
This tender provides an exciting opportunity for service providers equipped to manage operations and contribute to the efficiency of the Ministry's objectives. Bidders are encouraged to carefully review all requirements and prepare proposals that reflect their capabilities and innovative solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a duly registered entity under the Ministry of Power, having relevant experience in facility management, and demonstrating compliance with various local laws. Bidders must also showcase their capability to handle operations effectively, as per the standards set forth in the tender documents.
To participate in this tender, bidders must provide essential certificates of compliance with industry standards. This includes proof of registration with relevant authorities and any certifications that substantiate their capabilities in facility management. Documentation must be submitted in PDF format as part of the proposal.
The registration process for this tender involves acquiring an official business registration with the necessary authorities and obtaining any industry-specific certifications. Interested bidders should consult the tender brochure for detailed registration steps and preparations before submitting their proposals.
Financial documentation must present a detailed breakdown of anticipated costs associated with service delivery. This includes current financial statements that showcase the bidder’s stability and operational capability, ensuring alignment with the financial requirements outlined in the tender.
Yes, this tender offers significant benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. The provisions in place aim to encourage participation from these entities, allowing access to government contracts and the fostering of innovative business solutions while adhering to the ‘Make in India’ policies. Local content regulations are also emphasized for enhanced procurement engagement.
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