Contracts and Materials Tenders (GEM/2025/B/6126846)
Custom Bid for Services - Testing of Hydraulic oil used in various components installed in Rampur
Tender Timeline
Tender Title: Custom Bid for Services - Testing of Hydraulic Oil
Reference Number: GEM/2025/B/6126846
Issuing Authority: Ministry of Power, Contracts and Materials Department
The scope of work under this tender involves the testing of hydraulic oil that is utilized in various components installed at Rampur Hydro Power Station (HPS) for a duration of two years. The successful bidder will be responsible for conducting comprehensive testing and analysis of hydraulic oil samples to ensure compliance with specified performance standards and industry regulations. This will involve a detailed examination of the hydraulic oil's physical and chemical properties, including viscosity, density, moisture content, and the presence of contaminants.
Objectives of this tender include the following:
- To ensure that the hydraulic oil employed at Rampur HPS maintains optimal performance for operational efficiency.
- To identify any potential quality issues that might affect the performance of hydraulic machinery.
- To comply with safety and environmental regulations by assessing the hydraulic oil's condition regularly.
Eligibility Criteria for bidders include:
- A valid registration as a service provider in relevant fields.
- Proven experience in testing hydraulic oils or related services.
- Capability to operate within prescribed safety and environmental regulations.
Bidders must furnish proof of relevant certifications and a quality assurance framework.
Technical Requirements:
- The testing procedures must align with industry standards and relevant guidelines.
- Bidders should have access to ISO-certified testing laboratories equipped with necessary tools and instrumentation.
- Submission of a comprehensive testing methodology outlining sampling procedures and analysis techniques is mandatory.
Financial Requirements:
Bidders must present a detailed financial proposal, including pricing for services, associated costs, and any applicable taxes. Additionally, the submission of an Earnest Money Deposit (EMD) will be necessary as stipulated in the tender guidelines.
Document Submission Details:
All bids must be submitted electronically through the designated e-procurement portal before the deadline stated. Interested bidders should ensure that their submissions are complete and accompanied by all required documentation listed in the tender specifications.
Special Provisions:
There are provisions in place for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in this tender process. Startups may benefit from certain exemptions in documentation requirements, aiming to promote innovation and competitiveness.
Evaluation Process:
Bids will be evaluated based on a combination of technical and financial criteria. A two-stage evaluation will be conducted, where compliance with technical specifications will precede financial assessment.
Delivery Locations:
Testing services are to be rendered at Rampur Hydro Power Station or other designated locations as specified by the issuing authority.
Contact Information:
For additional queries regarding the tender, bidders are encouraged to reach out through the official contact channels specified within the e-procurement portal.
In summary, this tender represents a significant opportunity for service providers with expertise in hydraulic oil testing, emphasizing quality assurance, and compliance with industry standards to support the operational integrity of Rampur HPS.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity specializing in hydraulic oil testing or related services. Bidders must demonstrate prior experience in conducting similar tests, possess necessary certifications, and comply with safety standards outlined by the Ministry of Power. The ability to meet technical specifications stated in the tender is crucial for eligibility.
Bidders are required to submit certificates that prove their expertise in hydraulic oil testing. This includes ISO certifications for testing facilities, relevant licenses, and any additional documentation that showcases operational proficiency and compliance with federal safety regulations. Keeping in line with industry quality standards is key to successful submission.
The registration process requires bidders to create an account on the e-procurement portal designated by the issuing authority. This includes filling out necessary forms, acknowledging terms and conditions, and supplying required documents that validate eligibility and qualifications. Ensure all details are accurate to facilitate a swift evaluation process.
The payment terms will be specified after the successful evaluation of bids. Generally, payments are executed post-delivery of services, contingent upon the approval of testing results by the Ministry of Power. An advance payment or milestone payments may also be established based on mutual understanding during the contractual agreement.
The tender has provisions specifically designed to enhance participation from Micro, Small, and Medium Enterprises (MSEs). These include relaxed documentation requirements, potential financial support, and incentives aimed at fostering competition and innovation. Furthermore, there are provisions that might align with the ‘Make in India’ initiative, encouraging local procurement and participation.
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