Tender Title: One-time Maintenance and Operation Contract of Centralized Air Conditioning System
Reference Number: GEM/2025/B/6144681
Issuing Authority/Department: Ministry of Power, Contracts and Materials
The scope of work for this tender encompasses the comprehensive maintenance and operation of the centralized air conditioning system located in the Admin Building. The successful bidder will be tasked with ensuring that the air conditioning system operates efficiently and effectively over a contract period of 15 months under Operation and Maintenance terms. The primary objective is to deliver high-quality service while minimizing downtime, thus ensuring optimal working conditions within the Admin Building.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which typically include being a legally registered entity with the required certifications and licenses for the execution of similar contracts. Proof of previous experience in maintaining and operating air conditioning systems will be vital in evaluating qualifications.
Technical Requirements
The contractor is expected to deploy skilled personnel who possess relevant qualifications and experience in operating HVAC (Heating, Ventilation, and Air Conditioning) systems. Additionally, bidders must demonstrate compliance with industry-standard technical specifications and quality standards. The tender documents may require submission of detailed technical proposals outlining methodologies for maintenance, repair, and operational checks.
Financial Requirements
Bidders are required to provide financially transparent proposals, including detailed breakdowns of costs associated with the maintenance contract. The ability to adequately secure an Earnest Money Deposit (EMD) and performance security will be essential. Payment terms will generally be discussed post-award, but they typically depend on successful completion of agreed milestones.
Document Submission Details
Interested parties should meticulously prepare and submit tender documents as outlined in the specifications. Document submission methods may vary, and bidders are encouraged to check the official guidelines provided. It is crucial for all submissions to adhere to the accepted formats, ensuring clarity and ease of review.
Special Provisions
The tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may designate provisions for startups aiming to foster inclusivity and innovation within the sector. Bidders will need to validate their compliance with 'Make in India' policies and demonstrate adherence to local content and procurement regulations.
Evaluation Process
Bids will undergo a structured evaluation process aiming to ensure that they meet all the technical and financial criteria established in the tender documents. This involves careful review by a panel of experts who will assess each proposal against the laid-out requirements. Selection will favor bids that offer the most advantageous terms, not just in pricing but also in overall service delivery capability.
Delivery Locations
Services will be delivered at the Ministry of Power’s Admin Building, where the centralized air conditioning system is operational.
Contact Information
For further inquiries regarding the tender, bidders may contact the designated procurement officer listed within the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered legal entity in accordance with the applicable business laws. Bidders must demonstrate prior experience in maintenance and operation contracts for HVAC systems and provide relevant documentation. Compliance with local labor and regulatory standards is also mandatory to qualify for this tender.
Bidders must comply with recognized technical specifications for HVAC systems, ensuring efficient operation and maintenance protocols. This includes utilizing high-grade materials for repairs, implementing industry-standard preventive measures, and maintaining a skilled workforce proficient in HVAC technology and safety practices.
Payment terms will be outlined in detail in the contract awarded to the successful bidder. Typically, payment structures will be contingent upon achieving specific milestones in the service delivery timeline, ensuring that performance aligns with the financial requirements stipulated in the tender.
Bidders should prepare their submissions following the guidelines provided in the official tender documents. Submissions may be made electronically or in hard copy, depending on the designated submission methods outlined. It is essential to adhere to the specified formats to facilitate a thorough evaluation process.
The tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs), encouraging inclusivity in the bidding process. MSE participants may benefit from relaxed eligibility criteria, access to capacity-building programs, and potential incentives aligned with the Make in India initiative to boost local enterprise participation.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders