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Tender Title: Repair and Overhauling Service for Split Air Conditioner
Reference Number: GEM/2025/B/6163232
Issuing Authority/Department: Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare
The Department of Agricultural Research and Education (DARE) invites tenders for the provision of Repair and Overhauling Services for Split Air Conditioners, which also encompasses Green AC technology. This service is crucial for maintaining the operational efficiency of air conditioning systems, thereby ensuring a conducive environment for the activities conducted within the department premises.
Scope of Work and Objectives
The primary objective of this tender is to secure qualified service providers who will perform comprehensive maintenance and repair tasks on the split air conditioning units located at Department premises. The service should include:
- Regular servicing and maintenance of the air conditioning units.
- Troubleshooting and repairs of malfunctioning systems.
- Complete overhauling services to ensure peak performance.
- Use of environment-friendly practices and compliance with Green AC standards.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with relevant service experience.
- Hold necessary licenses and certifications for HVAC services.
- Demonstrate a proven track record in providing similar services.
- Comply with all applicable regulations and standards for environmental safety.
Technical Requirements
Bidders should possess the technical capability to deliver the outlined services, including:
- Knowledge of various split air conditioner models, with a focus on Green AC technology.
- Ability to conduct quality assessments and execute required repairs.
- Familiarity with the latest HVAC technologies and practices.
Financial Requirements
Bidders must demonstrate sound financial stability and should submit necessary documentation proving their capability to undertake the project without financial hindrances. Financial documents may include:
- Recent financial statements.
- Profile of monetary assets and liabilities.
- Financial stability documentation as per industry standards.
Document Submission Details
Interested vendors must prepare and submit the following documents with their bids:
- A complete tender application form.
- Proof of eligibility and experience.
- Technical and financial proposals.
- Relevant certificates confirming compliance with quality and environmental standards.
Documents must be submitted in the specified formats as indicated in the tender guidelines.
Special Provisions
This tender offers beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Additional advantages include:
- Simplified documentation requirements for qualifying entities.
- Priority consideration for MSEs as part of the evaluation process.
Evaluation Process
The tenders will be evaluated based on:
- Compliance with technical and financial requirements.
- Past performance and service experience.
- Cost-effectiveness of proposals.
- Environmental standards compliance.
Bidders will be notified of the evaluation results through official channels.
Delivery Locations
Services are to be delivered at designated Department premises, where split air conditioning units are installed. Bidders should account for logistical considerations in their proposals.
Contact Information
For further inquiries about the tender, interested parties should refer to the official channels of the Department of Agricultural Research and Education (DARE). Contact details, including phone numbers and email addresses, may be found on the department's official website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding relevant licenses and certifications for HVAC services, having a proven track record in similar service projects, and complying with applicable regulations pertaining to environmental safety and standards. Bidders are encouraged to review all specified criteria in detail to ensure compliance.
Bidders must provide certificates that confirm their capability to perform HVAC repair and overhauling services. This includes but is not limited to licenses for electrical and mechanical services, certifications demonstrating adherence to quality standards, and any relevant environmental compliance certifications that align with the Green AC technology standards.
Documents for the tender must be submitted in the specified formats outlined in the tender guidelines. Bidders are typically required to submit their proposals digitally, along with all necessary supporting documents such as financial statements, experience certificates, and technical proposals. Checking the exact submission methods detailed in the tender documentation is critical.
The Earnest Money Deposit (EMD) is a mandatory component of the bid submission process aimed at ensuring commitment. The EMD details, including the amount and submission procedure, are typically specified in the tender document. Bidders must ensure they adhere to all financial requirements outlined during the submission.
Yes, this tender has special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These include simplified eligibility documentation requirements, potential financial assistance, and preferential consideration during the evaluation process. This is in line with promoting local businesses and fostering economic growth through supportive procurement policies.
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