Tender Timeline
Overview
The tender titled AMC OF AIR CONDITIONERS with reference number 1918ca368 is issued by the Department of Agricultural Research and Education (DARE) under the Ministry of Agriculture and Farmers Welfare. The primary objective of this tender is to procure Annual Maintenance Contract (AMC) services for a variety of air conditioning units, ensuring optimal functionality and reliability throughout the year.
Scope of Work
The scope of work encompasses the maintenance services for different types and capacities of air conditioners including:
- 1.5 Ton Window AC
- 1.5 Ton Split AC
- 1.5 Ton Split AC Inverter
- 2.0 Ton Split AC Inverter
The selected contractor will be responsible for routine inspections, preventive maintenance, emergency repairs, and replacement of defective parts. The contract will cover a total quantity of 123 air conditioners distributed across various locations.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility requirements, including but not limited to:
- Being a registered legal entity in India.
- Having previous experience in providing similar AMC services.
- Holding valid certifications and licenses to operate air conditioning systems.
Technical Requirements
Prospective bidders should be equipped with the necessary technical capabilities to carry out maintenance tasks efficiently:
- Knowledge of different air conditioning systems.
- Availability of skilled technicians trained in repair and maintenance.
- Compliance with relevant safety and quality standards in the air conditioning industry.
Financial Requirements
Bidders are required to submit financial documents that demonstrate their capability to fulfill the contract, which may include:
- Audited financial statements for the past two years.
- Bank solvency certificate.
- Calculation of proposed pricing structure for the AMC services.
Document Submission Details
All required documents must be submitted electronically as per the stipulated guidelines provided in the tender documents. The submission platform will facilitate easy upload of the required documentation.
Special Provisions
In alignment with government initiatives, special provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage their participation in this tender. Furthermore, it is emphasized that compliant bidders should adhere to the 'Make in India' policies and local content procurement rules.
Evaluation Process
The evaluation will be conducted based on:
- Compliance with technical specifications.
- Financial bidding and cost-effectiveness.
- Previous performance records in similar contracts.
Only bidders who meet the technical and financial requirements will be considered for the final selection process.
Delivery Locations
The maintenance services will be required across various facilities under the Department of Agricultural Research and Education. Specific delivery locations will be provided upon confirmation of the award of the contract.
Contact Information
For further inquiries regarding the AMC OF AIR CONDITIONERS tender, interested parties are encouraged to reach out through the official communication channels available on the tender platform.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the AMC OF AIR CONDITIONERS tender include being a registered entity capable of providing maintenance services. Bidders must demonstrate previous experience with similar contracts and hold necessary certifications for operating air conditioning systems. It is essential for firms to possess the technical expertise and qualified personnel for effective service delivery.
Bidder companies need to provide valid certificates that authorize them to operate and service air conditioning units. Among required documents, a valid trade license and compliance certificates related to safety standards in the HVAC industry may also be necessary. Additional documents such as proof of previous contracts in maintenance services may strengthen the bidder’s position.
To participate in the AMC OF AIR CONDITIONERS tender, bidders must first register on the designated portal where the tender is hosted. During registration, companies will need to provide essential details such as their business name, contact information, and financial data. Supporting documents will need to be submitted electronically in the specified formats.
The evaluation criteria for this tender will factor in technical specifications, financial proposals, and the record of previous performance in similar contracts. Bidders will be assessed on their ability to comply with the guidelines laid out in the tender documents, alongside their cost competitiveness.
Yes, MSEs may access special provisions that encourage their engagement in the procurement process for the AMC OF AIR CONDITIONERS tender, ensuring fair participation. These benefits may include price preferences, reduced performance security requirements, and potential technical assistance, promoting the overall inclusion of smaller enterprises.
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