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Overview of the Tender
Tender Title: Repair and Overhauling Service of Tractors
Tender Reference Number: GEM/2025/B/6159816
Issuing Authority: Department of Agricultural Research and Education (DARE)
Department: Ministry of Agriculture and Farmers Welfare
The objective of this tender is to solicit bids for the repair and overhauling service of tractors, specifically for the engine servicing of the John Deere Model 5105 tractor. The selected service provider will be required to perform comprehensive repairs and overhauls to ensure that the tractors operate at peak efficiency, promoting durability and reliability in agricultural operations.
Scope of Work and Objectives
The awarded contractor will provide repair and overhauling services focusing specifically on the engines of John Deere Model 5105 tractors. The work may include:
- Detailed diagnostics and inspection of the tractor's engine.
- Implementation of repair work as identified through diagnostics.
- Replacing worn or faulty engine parts.
- Conducting performance tests after repairs to ensure compliance with operational standards.
The primary goal is to extend the lifespan and effectiveness of these tractors in agricultural operations.
Eligibility Criteria
To be considered for this tender, bidders must fulfill the following eligibility requirements:
- Must be a registered service provider with a valid license for operating in the agricultural machinery sector.
- The service provider must possess relevant industry experience and have previous working knowledge of John Deere tractors.
- Compliance with applicable laws and regulations in service operations.
Technical Requirements
Bidders must demonstrate their capability to meet certain technical specifications. These may include:
- Availability of a skilled workforce with expertise in tractor repairs.
- Access to necessary tools and equipment for efficient servicing.
- Adherence to industry standards regarding quality and safety during repairs.
Financial Requirements
Bidders are expected to provide a comprehensive financial proposal outlining all costs associated with the servicing, including:
- Breakdown of labor charges, parts, and any additional fees.
- Compliance with established payment terms which will be discussed upon contract award.
Document Submission Details
All interested parties must submit their bids electronically via the designated tender platform. It is essential to ensure that all required documents accompany the bid to demonstrate compliance with the eligibility and technical requirements.
Special Provisions
Provision for Micro, Small, and Medium Enterprises (MSEs) may apply, providing additional opportunities for qualifying local businesses to participate in this tender. Startups with innovative service methodologies may also be encouraged to apply, promoting new entrants into the agricultural services sector.
Evaluation Process
Bids will be evaluated based on criteria including but not limited to:
- Pricing structure.
- Technical capability and experience.
- Quality of service proposals.
The evaluation committee will assess each submission to determine the most suitable provider capable of fulfilling the objectives of the project.
Delivery Locations
Services will primarily be conducted at the designated service provider’s premises, as agreed upon between the Ministry of Agriculture and the awarded contractor. Exact locations will be determined following the bid award.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to check the official channels or the tender platform hosting this bid for accurate contact details, ensuring that all communications are directed appropriately.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered service provider, possessing a valid license for operations within the agricultural machinery sector, and demonstrating prior experience with John Deere models, especially the Model 5105. Bidders must comply with all applicable laws and regulations, ensuring they can deliver quality services effectively.
Bidders must acquire and include relevant certificates confirming their registration as a legal entity, expertise in tractor servicing, and adherence to industry regulations. Additionally, certifications relating to safety and environmental compliance may be requested to ensure that the service adheres to quality standards.
To participate, businesses need to follow the electronic registration process on the tender portal where the bid is posted. Completion of all required forms, submission of necessary documentation, and verification of eligibility are vital steps in ensuring a successful registration.
All submissions must adhere to the requirements specified in the tender guidelines. Generally, acceptable document formats include PDF, Word, and Excel files. It is advisable to check the specific tender platform for any additional formatting requirements before submission.
The performance security requirements typically entail furnishing a bank guarantee or performance bond equivalent to a certain percentage of the total contract value. This security serves to protect the interests of the Ministry by ensuring that the bidder can complete the services as agreed upon in the contract. Such specifics will be detailed in the tender guidelines, which must be thoroughly reviewed by all bidders.
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