Tender Title: Vehicle Hiring Service
Reference Number: 11825c8d1
Issuing Authority: Department of Agricultural Research and Education (DARE)
Department: Ministry of Agriculture and Farmers Welfare

The Vehicle Hiring Service tender aims to provide reliable and efficient transportation for official duties, specifically catering to outstation and hilly terrains. This tender covers the per vehicle-day basis for multiple vehicle types, including Sedan and SUV/MUV, model years from 2019 to 2025. The objective is to ensure that all necessary transportation support is adequately met, enhancing the operational effectiveness of the Ministry.

Scope of Work and Objectives

• The selected contractor will supply vehicles on a per vehicle-day basis for official use in various regions, particularly outstations and hilly areas.
• The services must include round-trip travel, covering a distance of 250 Kms over 8 hours.
• Vehicle availability should accommodate fluctuating requests while ensuring latest models are utilized.

Eligibility Criteria

To qualify, bidders must be a registered entity with relevant licenses for vehicle operation in the required terrain. The eligibility extends to firms that meet the stipulated operational benchmarks and hold appropriate insurance coverage for their fleet.

Technical Requirements

Bid submissions must include:

• Detailed specifications of the available vehicle types (models, conditions, etc.)
• Proof of compliance with local transportation laws and regulations.
• Capability to provide drivers trained for hilly terrain navigation.

Financial Requirements

Bidders must demonstrate:

• Proof of financial stability, usually from banking institutions.
• A detailed quote outlining daily rental rates for each vehicle type, along with any additional services offered.

Document Submission Details

All relevant documents must be submitted electronically in PDF format through the designated government e-procurement portal to ensure proper processing. Documents include registration certificates, vehicle specifications, and quotations.

Special Provisions

Provisions exist to benefit Micro, Small, and Medium Enterprises (MSEs), offering a certain percentage of preference during evaluation. Startups are likewise encouraged to participate under the specific startup benefits outlined in the tender guidelines.

Evaluation Process

Evaluation will be conducted based on the following:

• Compliance with technical specifications and requirements.
• Price competitiveness.
• Services offered and the bidder's ability to meet the timeline.

Delivery Locations

Services are required for various outstation locations, particularly in hilly areas, making it pivotal that bidders have vehicles capable of operating in such terrains.

Contact Information

For further assistance, please reach out through the official email or contact channels as provided in the tender announcement.

This tender represents valuable opportunities for companies to support government operations with top-notch transportation solutions, promoting transparency and efficiency in the procurement process, and aims to enhance the capabilities required to serve the agricultural sector effectively.