Tender Title: Comprehensive Annual Maintenance Contract (CAMC) for 260 Air Conditioners (Split and Window Types)
Tender Reference Number: GEM/2025/B/6126940
Issuing Authority/Department: Department of Agricultural Research and Education (DARE), under the Ministry of Agriculture and Farmers Welfare

The purpose of this tender is to solicit bids for the Comprehensive Annual Maintenance Contract (CAMC) services for a total of 260 air conditioners comprising both split and window types. This initiative seeks to ensure the optimal operational efficiency of the air conditioning units, thereby enhancing the comfort and productivity of the facilities in which these appliances are installed.

Scope of Work and Objectives

The primary scope of work involves the regular maintenance, troubleshooting, and repair services for the specified air conditioning units. The objective is to maintain a high standard of functionality, ensure energy efficiency, and extend the lifespan of the equipment. The awarded contractor will be responsible for:

• Conducting routine maintenance checks and emergency repairs.
• Replacement of faulty components and parts.
• Providing timely reports on the operational status of the air conditioners.
• Ensuring compliance with all health and safety regulations.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Registered as a legal entity in the respective domain.
• Proven experience in handling similar contracts or maintenance services.
• Adequate financial standing to meet the contract demands.
• Possession of relevant licenses and certifications.

Technical Requirements

Bidders must demonstrate knowledge and expertise in handling split and window air conditioning systems, including but not limited to:

• Familiarity with the latest air conditioning technologies and maintenance techniques.
• Capability to provide satisfactory quality assurance standards throughout the contract life.
• Qualifications of technicians to perform the required services.

Financial Requirements

Bidders are required to showcase financial stability through documented proof such as balance sheets and income statements to evaluate their capability of meeting contractual obligations.

Document Submission Details

Interested parties should submit their tenders electronically, ensuring that all required documents are attached. This includes financial and technical bids, the eligibility proof, as well as any certifications or licenses.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in the bidding process. Special conditions or relaxations may be applicable for these groups as per the prevailing government directives.

Evaluation Process

The tenders will be evaluated based on the following criteria:

• Compliance with technical specifications and requirements.
• Financial proposals will undergo scrutiny to ensure value for money.
• Experience and proven track record in executing similar projects.

Delivery Locations

The services will be expected to cater to designated locations as outlined by the Department of Agricultural Research and Education.

Contact Information

For further inquiries regarding this tender, potential bidders are encouraged to reach out to the tender issuing authority through official channels stipulated in the website.

This tender represents a valuable opportunity to engage in long-term contracts that can significantly contribute to improving the operational standards of essential government facilities. The Comprehensive Annual Maintenance Contract (CAMC) for air conditioners presents an essential service to ensure energy efficiency, health, and comfort in public service environments.