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Tender Title: Repair and Overhauling Service - Split Air Conditioner
- Tender Reference Number: GEM/2025/B/6159974
- Issuing Authority/Department: Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare.
The scope of work under this tender involves providing specialized repair and overhauling services for split air conditioners, including green AC technology, ensuring that they operate at optimal efficiency. The successful bidder will be required to carry out maintenance services for existing split air conditioners, including servicing, repair, and necessary components replacement in adherence to manufacturer standards.
Objectives
The main objective is to ensure that all split air conditioning units remain functional and energy-efficient, delivering comfortable climate control in agricultural research and educational facilities. Bidders must demonstrate comprehensive understanding and experience in this domain, coupled with a commitment to quality control and sustainability practices.
Eligibility Criteria
Bidders must meet several eligibility criteria, including being a registered entity under relevant government regulations. Additionally, all bidders should hold valid certificates affirming their capacity to perform the required tasks, including evidence of previous similar service contracts.
Technical Requirements
The technical requirements include having certified technicians with experience in handling split air conditioner repair and overhauling. Bidders should provide details on their service capabilities, equipment used, and methodology for conducting maintenance. All service staff must be well-trained, and the company must have been operational in this field for a minimum duration.
Financial Requirements
Bidders are required to submit a detailed financial plan, including potential costs related to the service provision. A clear breakdown of all costs is necessary, alongside documentation guaranteeing financial solvency and a history of timely payments.
Document Submission Details
Prospective bidders must submit their documents electronically via the designated government portal. All submissions should include relevant certificates, a financial proposal, and any additional documents that showcase compliance with the tender requirements.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits to startups, such as relaxed criteria for technical capabilities and financial requirements. By promoting inclusivity, the department aims to support local businesses and bolster the economy.
Evaluation Process
The evaluation process will involve a thorough assessment of submitted documents, focusing on compliance with both technical and financial criteria. Bidders will be scored on their ability to meet the outlined requirements and the effectiveness of their service proposals. The selection will be based on the accumulation of points against a predetermined scoring system.
Delivery Locations
Services will be rendered primarily at various locations linked to the Department of Agricultural Research and Education. All bidders must ensure their operational capacity covers the designated locations, providing timely service delivery.
Contact Information
For any queries regarding this tender, bidders may refer to the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant government laws and holding valid certifications necessary for performing the services required in this tender. Additionally, companies should have demonstrable previous experience in the repair and overhauling of split air conditioners.
Bidders must present a range of certificates demonstrating their technical capability and financial stability. These may include trade licenses, certificates of completion for similar service contracts, and proof of compliance with industry standards regarding split air conditioning services.
The registration process involves creating an account on the designated government e-procurement portal, followed by completing the application with all required documents. Bidders must ensure compliance with all technical, financial, and legal stipulations outlined in the tender documentation for a successful registration.
Successful bidders may be required to furnish a performance security that guarantees the execution of the contract as per the terms defined. This security amount typically corresponds to a percentage of the total project value and must be submitted alongside the contract documents.
Yes, the tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs), such as easier compliance requirements and potential financial incentives. This is aimed at encouraging MSE participation, fostering local economic growth, and ensuring opportunities are accessible to a broader range of bidders.
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