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Tender Title: Repair and Overhauling Service - Split Air Conditioner
Reference Number: GEM/2025/B/6142603
Issuing Authority/Department: Department of Agricultural Research and Education (DARE), Ministry of Agriculture and Farmers Welfare
Scope of Work and Objectives
The main objective of this tender is to identify a qualified service provider to undertake repair and overhauling services for split air conditioners at various facilities under the jurisdiction of the Department of Agricultural Research and Education (DARE). This includes both conventional air conditioners and environmentally friendly units, such as Green ACs, specifically brands like BLUE STAR. The successful bidder will be responsible for ensuring that all units are functioning optimally and compliant with the established technical specifications.
Eligibility Criteria
To be eligible for participation, bidders must adhere to certain criteria set forth by the issuing authority. Eligible bidders include registered entities with the capability to provide repair and maintenance services for split air conditioners. Specific qualifications include having relevant certifications in HVAC systems and possessing a proven track record in related services.
Technical Requirements
Bidders are required to comply with defined technical specifications regarding performance, quality standards, and servicing procedures. They should demonstrate familiarity with both traditional and eco-friendly split air conditioning systems, ensuring that all repairs meet mandatory safety and efficiency regulations.
Financial Requirements
Bidders must also present financial documents, which may include bank statements, financial turnover projections, and proof of financial stability. A detailed quotation for the offered services must be included, showcasing a transparent breakdown of costs, ensuring alignment with the expectations outlined in the tender document.
Document Submission Details
All tender submissions must be completed electronically. Bidders are required to submit the entire proposal, including all supporting documents, through the designated online platform. To facilitate a smooth submission process, it is crucial that all files are correctly formatted and clearly labeled as per the tender’s specifications.
Special Provisions
There are specific considerations in this tender for Micro, Small, and Medium Enterprises (MSEs) and Startups, which include provisions for preferential treatment in the evaluation process. This encourages active participation from smaller businesses, enhancing competition and supporting local economies.
Evaluation Process
The evaluation process for submissions will be conducted based on a predetermined matrix. Factors such as technical compliance, service expertise, financial proposal, and additional service offerings will significantly influence the selection criteria. The ultimate goal is to ensure that the selected bidder can deliver high-quality and responsive services.
Delivery Locations
Services will be required at various agricultural research facilities managed by the Department of Agricultural Research and Education. Specific locations will be communicated to the selected bidder upon contract finalization.
Contact Information
For any queries related to this tender, bidders may need to refer to the official communication channels established by the Department of Agricultural Research and Education (DARE). Ensure all inquiries are directed appropriately to receive timely assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide repair and maintenance services for split air conditioners. Bidders must possess relevant certifications in HVAC systems and demonstrate a proven history of service delivery in this field to ensure compliance with necessary technical standards.
Bidders must adhere to certain technical specifications which include knowledge and service capabilities for both traditional and Green AC systems. Understanding the operational protocols and conforming to safety and efficiency regulations are critical to fulfilling the requirements outlined in the tender documentation.
The payment terms will be defined in the contract post-selection but generally will require detailed invoicing based on service completion. Performance security requirements may also apply, ensuring that the selected service provider meets all operational commitments as per the agreement.
All submissions must be made electronically via the specified online platform. Bidders are required to ensure that all documents are in the accepted formats and are clearly labeled. Adhering to the specified submission methods is critical to avoid disqualification.
Bidders classified as Micro, Small, and Medium Enterprises (MSEs) and startups may enjoy special provisions in the evaluation process. These measures help foster a competitive environment by allowing smaller businesses to participate on a more equitable basis, in keeping with government policies supportive of emerging enterprises.
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