Department of Agricultural Research and Education (DARE) Tender by Indian Council Of Agricultural Research (icar) (GEM/2025/B/6132463)
Annual Maintenance service-AIR CONDITIONER,Annual Maintenance service-AIR CONDITIONER
Tender Timeline
Tender Title: Annual Maintenance Service for Air Conditioners
Reference Number: GEM/2025/B/6132463
The Department of Agricultural Research and Education (DARE), under the Ministry of Agriculture and Farmers Welfare, is inviting tenders for the provision of Annual Maintenance Service for Air Conditioners. This tender outlines the scope of work, eligibility criteria, and requirements necessary for prospective bidders.
Scope of Work and Objectives
The primary objective of this tender is to ensure the seamless operation and maintenance of air conditioning units within the DARE premises. The selected contractor will be responsible for regular maintenance, emergency repairs, and servicing of approximately 177 air conditioning units across various locations. The service provider must deliver efficient maintenance to uphold comfort and functionality within the office environment.
Eligibility Criteria
To be eligible for submission, bidders must meet the following criteria:
- The bidder must be a legally registered entity capable of providing maintenance services.
- Proven experience in conducting similar maintenance services for air conditioning systems, preferably for government departments.
- Valid service-related licenses and certifications should be in place.
Technical Requirements
Bidders must adhere to specific technical requirements, which include:
- Understanding of various air conditioning brands and models.
- Capability to perform troubleshooting, repairs, and maintenance on-site.
- Availability of qualified technicians with appropriate training and certification for HVAC systems.
- Provision of necessary tools and equipment necessary for servicing air conditioning units.
Financial Requirements
The financial proposal must include:
- A detailed breakdown of service charges, travel costs, and any potential additional charges.
- Information about the Earnest Money Deposit (EMD), which is a mandatory requirement for all submissions.
- A comprehensive payment structure that aligns with service delivery milestones.
Document Submission Details
Prospective bidders must submit their proposals, including all required documents, in a clearly specified format. Documentation should include:
- Company profile and registration proof
- Technical and financial proposal
- Relevant certifications and licenses
Special Provisions
The tender allows for certain special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders eligible under these categories should clearly highlight their eligibility within their proposals.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with the technical and financial requirements.
- Value for money offered in the financial proposals.
- Experience and past performance records in relevant service areas.
Delivery Locations
Services are to be provided across multiple locations managed by DARE. Bidders should demonstrate their capacity to efficiently manage logistics and provide timely maintenance services across the designated sites.
Contact Information
For further clarification or queries regarding this tender, interested parties are encouraged to reach out to the Department of Agricultural Research and Education (DARE). Specific contact details will be provided upon official inquiry submission.
Additional Information
All prospective bidders are encouraged to thoroughly review the tender documents and ensure their submission meets the stipulated requirements for successful consideration. Engaging with this tender provides a valuable opportunity to contribute to the operations of an important governmental institution while ensuring adherence to standards and compliance regulations prevalent in the industry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements for participation in this tender include registration as a legal entity able to provide maintenance services, experience in conducting similar projects, and possession of valid service-related licenses and certifications. Bidders must demonstrate their capability to meet these conditions to qualify for review.
Bidders must submit a variety of certificates, including company registration documents, relevant licenses for service provision, technical certificates for HVAC system handling, and any applicable quality assurance certifications. These documents ensure compliance with industry standards and qualifications in providing the required services.
The registration process involves submitting a detailed proposal that includes all necessary documentation such as company and financial details, technical background, and certificates stated in the tender. Submissions must comply with the prescribed format to facilitate a smooth evaluation process.
The financial proposal should detail service charges, potential travel costs, and specify the Earnest Money Deposit (EMD) amount required for bid submission. The EMD serves as a security against non-compliance with the tender terms and must be submitted alongside the proposal to ensure eligibility.
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders are encouraged to highlight their status within their proposals. This support is aimed to encourage participation from smaller enterprises, fostering competition and innovation within tender submissions while complying with governmental policies.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders