Department of Agriculture Cooperation and Farmers Welfare Tender by National Institute Of Plant Health Management (niphm) (GEM/2025/B/6048409)
Repair and Overhauling Service - Air Conditioner-IS 1391; Not applicable; Yes; Buyer Premises
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Tender Title: Repair and Overhauling Service - Air Conditioner
Reference Number: GEM/2025/B/6048409
Issuing Authority/Department: Department of Agriculture Cooperation and Farmers Welfare, Ministry of Agriculture and Farmers Welfare
The Repair and Overhauling Service - Air Conditioner tender aims to solicit comprehensive maintenance services for air conditioning units used at various locations under the Department of Agriculture Cooperation and Farmers Welfare. The primary objective of this tender is to ensure that all air conditioning systems are functioning efficiently and effectively throughout their operational lifecycle, thereby supporting optimal work conditions and productivity for personnel within the department.
Scope of Work and Objectives
The selected contractor will be responsible for the repair and overhauling of air conditioning units according to the specifications laid out in relevant standards (IS 1391). Key tasks may include routine maintenance, troubleshooting, parts replacement, and system upgrades where necessary. A total of 51 units are to be serviced at designated buyer premises, and the service provider is expected to ensure minimal disruption to ongoing activities during the service execution.
Eligibility Criteria
Bidders must have the necessary qualifications, experience, and certifications to perform air conditioner repairs per the current industry standards. Eligible bidders should be registered entities capable of executing similar contracts within the stipulated timelines. Proof of prior experience and resources, including skilled technicians and necessary equipment, will be key determinants for eligibility.
Technical Requirements
Bidders must adhere to the technical specifications outlined, which include compliance with IS 1391 standards. Service personnel must possess relevant certifications in HVAC systems maintenance and demonstrate familiarity with diverse air conditioning models and their maintenance needs.
Financial Requirements
Bidders are expected to submit a detailed financial proposal, including a breakdown of costs related to labor, parts, and any ongoing service agreements. Moreover, the financial proposal must reflect competitive pricing while ensuring adherence to quality and service delivery benchmarks.
Document Submission Details
All bids must be submitted electronically through the designated platform specified by the issuing authority. Each submission should include all required documentation, such as eligibility proofs, technical specifications compliance, and the financial proposal.
Special Provisions
There are designated provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, which may include preferential pricing or additional support during the bidding process to encourage participation from smaller businesses. Bidders are urged to highlight their MSE or startup status in their submission to leverage such benefits.
Evaluation Process
The selection will be based on a comprehensive evaluation of the submitted technical proposals, financial bids, and any compliance requirements. The evaluation committee will assess the bids against predefined criteria including experience, technical capability, and pricing. Transparency in the evaluation process will ensure that the most responsible bidders are awarded the contract.
Delivery Locations
Service delivery will take place at specified buyer premises as outlined in the bid documentation, necessitating local knowledge and the ability to mobilize quickly to project sites.
Contact Information
For further inquiries regarding this tender, bidders are encouraged to contact the Department of Agriculture Cooperation and Farmers Welfare through the communication channels provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with prior experience in providing air conditioning maintenance services. Bidders must demonstrate technical competence, having technicians certified to engage in service according to IS 1391 standards, and must possess the necessary tools and instruments for repairs.
Necessary documents include proof of registration, compliance certifications, technical references, and a detailed financial proposal. Bidders must ensure that all submitted documents conform to the accepted formats laid out in the tender guidelines, thus ensuring a smooth bidding process.
Yes, typically, there will be an EMD requirement. This deposit acts as a security measure, ensuring that bidders are serious about their participation. The specifics of the amount and conditions are detailed in the tender documentation, and it is essential for bidders to comply as part of their submission.
The evaluation process will include assessing both technical capabilities and financial bids of the applicants. Selected bidders will be evaluated based on their adherence to the eligibility criteria, depth of experience, quality standards met, and overall cost-effectiveness of their proposal.
The tender includes special considerations for MSEs, offering them additional advantages in the bidding process. This may involve leniency in financial requirements and support for MSEs to encourage their participation and foster growth in competitive tendering scenarios.
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