Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6040830

The Department of Atomic Energy is inviting bids for the procurement of Multifunction Machines (MFM) Model V2, as part of its ongoing commitment to enhance operational efficiency and technological capability within its facilities. The tender aims to find a capable vendor that can supply, deliver, and install multifunction machines that meet stringent technical specifications and operational requirements.

Scope of Work and Objectives

The primary objective is to supply a single Multifunction Machine capable of performing a variety of tasks including printing, scanning, copying, and faxing. The desired machine features advanced functionalities that enhance productivity and streamline document handling processes.

Eligibility Criteria

To qualify for participation in the tender, interested bidders must meet the following eligibility requirements:

• The bidder must be a registered entity capable of delivering the specified equipment nationally.
• The bidder should have experience in providing similar machinery to government departments or large private sector organizations.
• Compliance with all relevant local and national laws and regulations is mandatory.

Technical Requirements

Prospective bidders are expected to provide machinery that meets the following technical specifications:

• High-speed printing capabilities with minimum print resolution.
• Color copying and scanning functions.
• Network connectivity features including Wi-Fi and Ethernet compatibility.
• User-friendly interface and operation features.

Financial Requirements

Bidders must submit detailed pricing information which includes:

• A clear breakdown of the cost for the machine including delivery and installation.
• Taxes and other applicable charges should be explicitly mentioned.
• Payment terms to be outlined fully in line with industry standards.

Document Submission Details

All necessary documents must be submitted electronically through the designated procurement portal. Each bid proposal must include:

• Completed bid forms.
• Proof of prior project experience.
• Any required certifications and licenses relating to the machine and company registration.

Special Provisions

Special provisions for Micro, Small and Medium Enterprises (MSEs) include benefits in bid evaluation criteria, allowing these entities increased opportunities for participation in government procurement. Additionally, provisions for startups may enhance competitiveness in this tender process.

Evaluation Process

The evaluation and selection of bids will be based on:

• Compliance with technical specifications.
• Cost-effectiveness in terms of pricing and operational efficiency.
• Delivery timelines and service capabilities post-installation. Evaluators will focus on selected criteria defined in the tender document, ensuring a transparent and fair bidding process.

Delivery Locations

The successful bidder will be required to deliver the Multifunction Machines to the designated facility managed by the Department of Atomic Energy. Specific delivery locations and logistical obligations will be outlined in the final agreement post-tender.

Contact Information

For further inquiries related to the tender, please use the official contact channel provided through the procurement portal. Responses will be handled by authorized personnel, ensuring confidentiality and prompt communication.