Tender Title: Supply, Installation & Commissioning of EPABX System with Input/Output MDF and Its Accessories
Reference Number: GEM/2025/B/6118121
Issuing Authority: Department of Atomic Energy
The scope of work for this tender encompasses comprehensive Facility Management Services focused on the supply, installation, and commissioning of an EPABX system complete with input/output MDF and its necessary accessories. This project is crucial for enhancing communication capabilities within the department. The tender aims to ensure the installation completes the requirements as per the detailed technical specifications provided in the tender documents.
Objectives
The primary objectives of this tender include:
- Delivering a high-quality EPABX system that meets operational efficiency standards.
- Ensuring minimal downtime during the installation phase.
- Providing training to relevant personnel on the newly installed system.
Eligibility Criteria
To be eligible for this tender, interested vendors must demonstrate:
- Registration as a legal entity under applicable laws.
- Relevant experience in executing similar projects and a strong portfolio in facility management services.
- Compliance with all local regulatory requirements.
Technical Requirements
The tender stipulates that all submitted solutions must adhere to specific technical specifications which include but are not limited to:
- Compatibility with existing communication infrastructure.
- Scalability and ease of maintenance.
- Compliance with safety and quality standards outlined in industry regulations.
Financial Requirements
Potential bidders should be prepared to submit:
- A detailed financial proposal outlining costs related to supply, installation, and post-installation support.
- Evidence of financial stability, preferably in the form of financial statements from the past three years.
Document Submission Details
All documentation must be submitted electronically through the designated portal. This includes:
- Completed technical and financial proposals.
- Relevant certifications and legal documentation.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups. MSEs may benefit from relaxed eligibility criteria and potential price preferences as part of the process to promote local businesses.
Evaluation Process
Bids will undergo a thorough evaluation process based on predefined criteria:
- Technical merit of the proposal.
- Cost-efficiency and overall pricing strategies.
- Vendor experience and past performance in similar projects.
Delivery Locations
The installation of the EPABX system is expected to occur within specified facilities of the Department of Atomic Energy. Further details regarding specific delivery locations will be provided in the tender documentation.
Contact Information
For any inquiries regarding this tender, interested parties are encouraged to reach out to the Department of Atomic Energy directly. Please refer to the contact information provided in the tender documentation.
By engaging with this tender, bidders seize the opportunity to contribute to the development of a critical communication infrastructure that supports the operational needs of the Department of Atomic Energy.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant legal frameworks, possessing experience with prior similar projects in facility management services, and demonstrating compliance with all local regulatory conditions. Interested bidders must provide documentation that substantiates their capabilities and experience.
Participants must provide a complete set of documents including their technical and financial proposals, as well as relevant certificates proving compliance with industry standards, tax obligations, and company registration.
To register for this tender, interested bidders must follow the process outlined on the e-procurement portal where the tender is published. This generally involves creating an account, completing a profile, and submitting the required documentation stated in the tender guidelines.
Documents submitted through the tender must be in specified formats as outlined in the tender documentation. Typically, digital submissions are required in PDF or Word formats to ensure compatibility with the evaluation process.
Typically, the performance security is required to be submitted upon contract award, guaranteeing compliance with the terms and conditions of the contract. Performance security requirements will be detailed in the tender documents, including the necessary amounts and acceptable forms of security.
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