Tender Description for Facility Management Services

Tender Title: Facility Management Services for Monazite Grinding Ball Mill
Tender Reference Number: GEM/2025/B/6176983
Issuing Authority: Department of Atomic Energy

Scope of Work and Objectives

The primary objective of this tender is to procure comprehensive Facility Management Services specifically targeted toward the Annual Maintenance Contract (AMC) for the Monazite Grinding Ball Mill. The successful bidder will be required to maintain the operational efficiency of the machinery through regular inspections, preventive maintenance, and necessary repairs. It is essential that all service providers possess the expertise and capability to offer high-quality and timely support to ensure minimal downtime and enhanced performance of the grinding ball mill.

Eligibility Criteria

To qualify for submission, bidders must meet specific eligibility requirements including:

• Registration as a legal entity, ensuring legitimacy in operations.
• Demonstrated experience in providing similar services within industrial setups.
• Compliance with relevant legal and regulatory requirements in the territory of operation.

Technical Requirements

Bidders must present documented evidence showcasing qualifications in technical specifications related to facility management services. These may include:

• Proven history of AMC contracts for industrial machinery.
• Availability of a qualified team of technicians for on-site services.
• Adherence to relevant quality standards and compliance requirements to support safe and effective operations.

Financial Requirements

Financial stability will be evaluated through the following:

• Submission of audited financial statements for the last three fiscal years.
• Clarity on the proposed pricing structure, covering all aspects of the service offered.
• Mandatory Earnest Money Deposit (EMD), along with submission of a performance security requirement, which ensures commitment to service delivery.

Document Submission Details

Interested bidders must furnish their proposals in prescribed formats; common acceptable document formats include PDF and MS Word. Proposals need to be submitted electronically via the official tender portal.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and recognizes the importance of supporting startups as outlined under the policy frameworks. Bidders representing these segments may receive special consideration in the evaluation process.

Evaluation Process

The evaluation process will involve a comprehensive review of submitted bids based on criteria set forth by the Department of Atomic Energy. Factors influencing the evaluation will include technical capability, pricing competitiveness, and compliance with stipulated requirements, which will yield a final selection for granting the contract.

Delivery Locations

Services will be required at designated industrial facilities where the Monazite Grinding Ball Mill is installed. Specific locations will be confirmed upon contract awarding.

Contact Information

For inquiries or further information, potential bidders can refer to the Department of Atomic Energy for assistance. Official communication channels will be provided through the tender portal.

This tender represents a significant opportunity for service providers to engage with a prestigious government department, demonstrating their capabilities and contributing to the efficient operation of critical machinery. Bidders are encouraged to read all documentation thoroughly and prepare their submissions with attention to detail to ensure successful consideration.