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Tender Title: Custom Bid for Services - Filtration of Transformer Oil
Tender Reference Number: bc419339
Issuing Authority/Department: Department of Atomic Energy
The Department of Atomic Energy is inviting bids for a Custom Bid for Services - Filtration of Transformer Oil. This tender encompasses a critical requirement for the filtration of transformer oil and associated services such as Breakdown Voltage (BDV) testing. The selected contractor will be responsible for performing oil filtration on transformer oil totaling a volume of 5948 litres, as well as filtering an additional 300 litres of used transformer oil stored in barrels. The successful bidder will also conduct BDV tests both before and after the filtration process.
Scope of Work and Objectives
The primary objectives include:
- Efficient filtration of transformer oil to ensure optimal functionality and longevity.
- Conducting BDV tests before and after the filtration process to determine the dielectric strength of the oil.
- Additionally, the bid includes provisions for the transportation of oils, permitting, boarding, lodging, and other related costs as a lump sum.
Eligibility Criteria
To participate in this tender, the bidding entities must meet the following eligibility criteria:
- Must be a legally registered entity capable of providing the required services.
- Proven experience in oil filtration services.
- Submission of relevant certificates and compliance with industry standards in oil filtration and BDV testing.
Technical Requirements
Bidders must adhere to the following technical requirements:
- Equipment and procedures used for filtration must meet industry safety and efficiency standards.
- All testing and filtration must comply with the standards set forth by relevant authorities.
- Detailed documentation of the filtration process and BDV testing procedures must be provided.
Financial Requirements
Bidders are expected to submit a comprehensive financial proposal that includes:
- Detailed pricing for listed services, covering filtration, BDV testing, and transportation.
- Any applicable taxes or additional costs should be clearly outlined in the financial proposal.
Document Submission Details
Bids must be submitted through the designated online portal. All documents required for compliance must be properly formatted and include all necessary certifications. It is imperative that submissions are made in accordance with the guidelines specified in this tender.
Special Provisions
This tender does not specifically mention benefits for Micro, Small, and Medium Enterprises (MSEs) or startups; however, potential bidders are encouraged to refer to the government policies that may provide certain advantages.
Evaluation Process
The evaluation process will involve a thorough review of all submissions based on:
- Compliance with technical specifications and requirements.
- Financial competitiveness relative to other bids.
- Experience and qualifications of the bidding entity.
Delivery Locations
The services will be required at specific locations designated by the Department of Atomic Energy, which should be confirmed upon award of the tender.
Contact Information
For any enquiries related to this tender, potential bidders are encouraged to reach out to the contact person listed in the tender documentation, ensuring clarity in queries to facilitate a responsive dialogue regarding the bid requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with proven experience in providing oil filtration services. Bidders must also submit relevant certifications that comply with industry standards.
Bidders must submit all relevant technical and safety certifications that demonstrate compliance with industry standards for filtration processes and BDV testing. This ensures adherence to the necessary quality regulations associated with transformer oil handling and testing.
Entities interested in bidding must create a profile on the designated online tender portal. Thereafter, they will need to follow the specified procedures to ensure adherence to submission guidelines and compliance with eligibility requirements.
All submissions must be made in a digital format as stipulated in the tender guidelines. Typically, PDFs are preferred for documents, whereas spreadsheets for financial proposals may use .xls or .xlsx formats, ensuring clear readability.
The payment terms typically require a complete proposal including the price for services rendered, following which payments may be processed upon successful completion of the filtration and testing services to satisfaction and documented compliance with all contractual obligations and industry standards.
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