Tender Title: Supply of Gear Box Oil Seal and Related Components
Reference Number: GEM/2025/B/6124604
Issuing Authority: Department of Atomic Energy
1. Tender Overview
The GEM/2025/B/6124604 tender is issued by the Department of Atomic Energy for the procurement of specialized components including gear box oil seals, drill head oil seals (top and bottom), mast pulley bearings, and various seal kits essential for the maintenance and operation of machinery and equipment. The objective of this tender is to ensure the continuous availability and effective functioning of critical equipment by sourcing high-quality components that adhere to stringent technical and quality standards.
2. Scope of Work and Objectives
The scope of work involves the supply of a comprehensive list of components essential for machinery, specifically:
- Gear Box Oil Seal
- Drill Head Oil Seal (Top & Bottom)
- Mast Pulley Bearing
- Rack Slide
- Various Oil Seal Kits including:
- Feed Roller Seal Kit
- Foot Clamp Cylinder Oil Seal Kit and Bushes
- Break Out Cylinder Oil Seal Kit
- Driven and Drive Sprockets
- Spindle Rod
- Quill Bearings (Top & Bottom)
The objective is to establish a reliable supply chain for these critical components, ensuring that operational efficiencies are maintained.
3. Eligibility Criteria
To be eligible for bidding, suppliers must meet the following criteria:
- Must be a registered entity.
- Have experience in supplying industrial components, particularly those related to machinery maintenance.
- Certification of quality management standards (ISO 9001 or equivalent) is preferred.
4. Technical Requirements
Bidders are required to provide comprehensive documentation in their bids that demonstrate their ability to meet or exceed the technical specifications outlined in the tender. This includes:
- Detailed compliance with the specified product dimensions and materials.
- Certificate of quality assurance.
- Examples of previous work that highlight similar supplies.
5. Financial Requirements
Bidders must provide a detailed financial proposal including:
- Overall cost for the complete supply.
- Breakdown of pricing for individual components.
- Payment terms aligned with industry standards, including any advance payments required.
6. Document Submission Details
Bids must be submitted electronically through the GEM portal. All required documents, including technical and financial proposals, should be compiled in PDF format for submission. The bidding documents should be organized in a clear and concise manner to ensure easy navigation by evaluators.
7. Special Provisions
Provisions may be available for Micro, Small, and Medium Enterprises (MSEs) as well as startups, fostering greater participation from new and developing companies in the tendering process.
8. Evaluation Process
The evaluation of bids will be conducted in two phases:
- Technical Evaluation: Bids will be assessed based on compliance with the technical specifications and eligibility criteria.
- Financial Evaluation: The financial proposals will be evaluated based on cost-effectiveness and adherence to the specified financial requirements.
9. Delivery Locations
The components are to be delivered to specified locations as directed by the Department of Atomic Energy. Locations will be defined in the bidding documents.
10. Contact Information
For further inquiries or assistance with the tender, contact details may be provided directly through the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity. Suppliers must demonstrate relevant experience in supplying components for machinery maintenance and provide certifications such as ISO 9001 that display adherence to quality management standards.
Bidders need to submit certificates that affirm adherence to technical specifications and quality standards, particularly ISO 9001 or its equivalent. This ensures that all supplies meet rigorous industry benchmarks.
To participate in the tender, suppliers must register on the GEM portal. This involves filling out the required forms and providing necessary documentation that proves eligibility and capability to fulfill the tender requirements.
Bidders must comply with detailed product specifications, including accurate dimensions and material types as specified in the tender documents. It is vital to include proof of past compliance with similar projects.
Payment terms will be detailed in the financial proposal, typically including terms for any advance payment or milestone payments. Performance security is often required to ensure contract fulfillment, with specific amounts and conditions outlined in the tender documentation.
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