Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173429)
WHEEL CYL ASSY LH,WHEEL CYL ASSY RH,FIELD COIL,SEAL KIT STRG GEAR BOX,ALTERNATOR REPAIR KIT,VEHICLE
Tender Timeline
Tender Title: SPARES
Tender Reference Number: GEM/2025/B/6173429
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender invites bids for the procurement of Spares aimed at maintaining and repairing military vehicles. The items included under this tender encompass various essential components necessary for optimal vehicle functionality. The targeted spares include:
- Wheel Cylinder Assembly LH
- Wheel Cylinder Assembly RH
- Field Coil
- Seal Kit for Steering Gear Box
- Alternator Repair Kit
- Vehicle Speed Sensor
- Gasket Intake Manifold
- Clutch Release Bearing
- Speedometer
- Drive Assembly
- Clutch Cable
- Brake Shoe
- Wheel Bearing
- Tail Light Assembly RH
- Assembly Slave Cylinder
- Sealing Compound
- Rocker Arm
- Magnetic Valve 24V
The objective is to ensure that vehicles remain operational through timely delivery of high-quality spare parts.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following requirements:
- Registered entity in India
- Possess a valid GST registration
- Experience in supplying similar spares (preferably to military or defense sectors)
- Compliance with the prescribed technical standards and specifications
Technical Requirements
Bidders are required to submit the following technical documents along with their proposals:
- Detailed specifications of the spares in alignment with the tender requirements
- Quality assurance mechanisms
- Evidence of previous experience in similar projects
- Compliance with industry quality standards
Financial Requirements
Bidders are required to provide a clear financial proposal that includes:
- Pricing breakdown for each spare component
- Compliance with payment terms specified in the tender
- Earnest Money Deposit (EMD) as specified
Document Submission Details
Bids must be submitted online through the appropriate government e-marketplace platform. All submitted documents must be scanned and submitted in acceptable formats, such as PDF and DOCX.
Special Provisions
This tender encourages participation by Micro, Small, and Medium Enterprises (MSEs) and offers beneficial provisions for startups as part of government initiatives to promote local manufacturing. Bidders are encouraged to align their proposals with the 'Make in India' policy.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical criteria
- Financial viability of the proposal
- Quality and delivery timelines
The evaluation will be executed by a committee constituted by the Department of Military Affairs.
Delivery Locations
The spares are to be delivered to designated military depots as specified in the contract documents post-evaluation.
Contact Information
For any inquiries or additional information regarding the tender, please reach out to the department using the official communication channels provided within the bidding portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India with valid GST registration. Potential bidders must demonstrate prior experience in supplying similar spares, particularly to military or defense sectors. Additionally, bidders must comply with all the technical specifications outlined in the tender documentation to qualify.
Bidders must submit a series of required certificates, including a valid GST registration certificate and any quality assurance certificates that corroborate adherence to technical specifications. Additionally, any previous performance certificates related to similar supply contracts should be included to establish credibility and compliance with necessary standards.
The registration process involves creating an account on the government e-marketplace platform, where bidders can submit their proposals electronically. All documents must conform to specified formats, notably PDF and DOCX. Bidders must ensure that their submissions meet all technical and financial requirements before uploading their proposals.
Payment terms in this tender state that payments will be made after successful delivery and installation of the spares, as well as upon receipt of requisite performance security guarantees. The performance security requirements typically involve a percentage of the contract value to be deposited with the contract, serving as a financial assurance for the execution of obligations.
Yes, the tender includes numerous benefits for Micro, Small, and Medium Enterprises (MSEs), including price preference and eligibility for government funding. The initiative also emphasizes compliance with ‘Make in India’ policies whereby bidders are encouraged to utilize local content and resources in their proposals, which ultimately fosters domestic manufacturing and enhances local economic growth.
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