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The tender titled GEM/2025/B/6129082 is issued by the Department of Chemicals and Petrochemicals under the Ministry of Chemicals and Fertilizers. This tender is aimed at procuring Annual Maintenance Contracts (AMC) for pre-owned telephone lines, ensuring the efficient and reliable operation of telecommunication services.
Scope of Work and Objectives
The primary objective of this tender is to enable the successful bidder to provide comprehensive annual maintenance services for the existing telecommunication infrastructure. The scope includes routine maintenance, preventive measures, emergency repairs, and technical support for the telephone lines. This will ensure minimal downtime and enhanced communication efficiency within the department.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. Accreditation as a registered entity is necessary, alongside relevant experience in providing maintenance services specifically for telecommunications equipment. Subcontracting for critical tasks could be permitted, provided that the main bidder remains accountable and retains overall responsibility for the project.
Technical Requirements
Bidders must adhere to the prescribed technical specifications outlined in the tender document. This involves demonstrating capability in handling pre-owned telephone systems and familiarity with associated maintenance protocols. Quality assurance measures must be in place, aligning with industry standards to ensure that all work meets the expected quality levels.
Financial Requirements
In addition to technical competencies, bidders are required to present their financial capabilities. Documentation proving a stable financial background for the last few years must be submitted, including balance sheets and profit and loss statements. Evidence of previous contracts undertaken, especially those within the communication sector, may contribute positively to the evaluation process.
Document Submission Details
Bidders must prepare and submit their proposal documents adhering to the specified formats. All proposals must be submitted electronically through the designated platform by the final submission date. A checklist of required documents, including legal and organizational paperwork, should be included with the submission to ensure compliance.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits where applicable. Startups are also encouraged to apply, given that they provide innovative solutions that may enhance service provision in maintenance contracts. Compliance with policies promoting local content and procurement rules is essential.
Evaluation Process
The evaluation process will comprise a thorough review of submitted proposals based on criteria such as technical compliance, financial health, and experience. Successful bidders will be notified after a comprehensive assessment. The emphasis will be placed on the bidder’s ability to deliver quality service within timelines and budgets, in line with project requirements.
Delivery Locations
Services will be delivered primarily within the jurisdiction of the Department of Chemicals and Petrochemicals. Specific locations might be specified in further correspondence with the awarded contractor, aimed at optimizing service delivery.
Contact Information
For more information regarding this tender, refer to the official website of the Department of Chemicals and Petrochemicals. Detailed contact information may be available upon inquiry through the official communication channels listed therein.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrable experience in telecommunications maintenance services. Bidders must ensure they possess the technical capability and sufficient infrastructure to service pre-owned telephone lines efficiently.
To successfully bid, vendors must provide various certificates that prove their qualifications, such as business registration, tax compliance documents, and past performance certificates relevant to telecommunications maintenance. Additionally, financial statements are essential for evaluating the financial stability of the bidders.
The registration process typically involves completing a vendor sign-up on the designated electronic procurement platform. Bidders will need to submit their organizational credentials and any requisite legal documentation as part of the initial application to ensure compliance with the tender requirements.
Yes, the technical specifications will include specific aspects of the telephone lines to be maintained. The criteria will involve both compliance testing to measure the effectiveness of repairs carried out and adherence to prescribed service standards, ensuring quality service delivery.
Upon selection, the contracted bidder will enter into an agreement that details payment terms, often contingent upon the completion of milestones. A performance security may be required upfront, ensuring that the contractor adheres to the agreed terms and conditions laid out in the contract.
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